Facilities Coordinator

5 days ago

Edmonton, Canada Government of Alberta Full time

Role Responsibilities

The Facilities Coordinator works closely with clients, contractors, landlords, Ministry representatives and the public to ensure the assigned building (or land) portfolio is operated and maintained in a safe, cost-effective and efficient manner. Reporting to the Facilities Manager, this position functions within the parameters of applicable legislation, regulations, policies, directives and guidelines. 

This position is responsible for the operation and maintenance of an assigned building (or land) portfolio through:

The supervision of in-house staff members  The administration of Total Property Management (TPM) contracts, leases, Transportation Utility Corridor (TUC) agreements and/or Alberta Schools Alternative Procurement (ASAP) agreements

 
The main responsibilities of the Facilities Coordinator are (but not limited to):

Planning and developing contract specifications Administering contracts and agreements  Monitoring associated deliverables for compliance and quality assurance Overseeing the activities of service providers associated with various agreements and contracts  Supervising in-house staff members to ensure client and Ministry service delivery standards are met. Coordinates the development of maintenance, occupational health and safety, security, and emergency plans for the assigned portfolio. Supervising and supporting in-house staff members on site during building (or land) related emergencies on weeknights, weekends and holidays, outside the regular work hours.

 
This Facilities Coordinator also has a project coordination component: 

Identifying, prioritizing and scheduling work for service as well as construction projects associated with building (or land) operations and maintenance Overseeing the activities of consultants and contractors associated with projects  Delivery of building (or land) maintenance or tenant improvement projects for the assigned portfolio Liaising with project stakeholders to ensure projects undertaken are completed in accordance with established requirements and with minimal disruption to clients

Qualifications

Required:

Two-year technical diploma in a related field plus six years related experience; or equivalent as described below. Equivalency: Directly related education or experience considered equivalent on the basis of:1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Assets:

Experience with the Infrastructure Ministry and its operations, documents, policies, guidelines et cetera Property management experience; including building maintenance and operations, budgeting and accounting and health and safety Project coordination and/or project management experience including contract and lease documents Knowledge of relevant legislation, regulations, standards, and codes (e.g., building electrical and mechanical systems and equipment standards, security and emergency management guidelines, building and fire codes, Occupational Health and Safety Act, Freedom of Information and Protection of Privacy Act).

Notes

Hours of Work:  7.25hours per day / 36.25 hours per week

Term of Employment:  Full-Time, Permanent

Location: Edmonton, Alberta 

Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service -
• Public Service Pension Plan (PSPP) -
• Management Employees Pension Plan (MEPP) -
• Alberta Public Service Benefit Information -
• Professional learning and development -
• Research Alberta Public Service Careers tool –
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs

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