Facility Coordinator

6 months ago

Edmonton, Canada Finning International Inc. Full time

Company:
Finning Canada

Worker Type:
Permanent

Position Overview:
As Facility Coordinator, this role will provide general office administration as it relates to the campus, space management, supplier contact and general assistance to the employees located in these facilities.

**Job Description**:

- Maintains office efficiency by planning and implementing office hoteling systems, layouts, seating assignment & tracking, and equipment procurement, recycling programs
- General office communications, including updating signage
- PO and Invoice administration for shared campus services
- Communicating stationary ordering processes
- Handling building maintenance issues as they arise and working with the onsite maintenance team
- Working with Branch Admin/Receptionist on incoming and outgoing internal mail, Canada post mail and courier packages
- Liaise with facility management vendors, including cleaning, catering, furniture, movers, online reservation system, security card access, paper shredding, and security service.
- Ensures that the facilities within the campus are well maintained and supports the needs of the organization
- Manage security system access set-up, configuration, training, card tracking, reporting and trouble-shooting
- In coordination with the onsite Environment, Health and Safety team, ensure the safety plans for the facilities within the campus are up to date and are posted and actioned as appropriate
- Supporting the campus with other administrative adhoc needs, including providing reception vacation coverage
- Other projects and Initiatives as assigned

Education & Experience:

- A minimum of 5 years’ experience as an Office Manager, Front Office Manager and/or Office Administrator
- Extensive experience with Microsoft Office
- Enthusiastic approach to resolution of customer / visitor inquiries
- Self-motivated, takes initiative, and adapts to changing demands
- Must be a team player willing to provide assistance in situations when needed
- Must possess a high standard of professionalism with personal interactions
- Certifications in project management, bookkeeping or event planning would be considered an asset

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

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