office administrative assistant
6 days ago
- Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Other trades certificate or diploma
- Experience: 5 years or moreTasks
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Negotiate collective agreements on behalf of employers or workers
- Oversee payroll administration
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Conduct performance reviews
- Plan and estimate labour and materials
- Manage accounts payable
- Manage accounts receivable
- Prepare invoices and bank deposits
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documentsComputer and technology knowledge
- Sage Accounting Software
- MS Excel
- MS Outlook
- MS PowerPoint
- Social Media
- Accounting software
- Human resources softwareArea of specialization
- Contracts
- Financial statements
- Project management
- Facility management
- Accounting
- Payroll servicesWork conditions and physical capabilities
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervisionPersonal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
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