administrative assistant
4 weeks ago
- Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 year to less than 2 years
- or equivalent experienceWork setting
- Relocation costs not covered by employer
- Willing to relocateTasks
- Arrange and co-ordinate seminars, conferences, etc.
- Plan and control budget and expenditures
- Supervise other workers
- Establish and implement policies and procedures
- Train other workers
- Train, direct and motivate staff
- Assign, co-ordinate and review projects and programs
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Respond to employee questions and complaints
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Plan, organize, direct, control and evaluate daily operations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documentsSupervision
- 1 to 2 people
- 3-4 people
- 5-10 peopleComputer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- MS Access
- MS OfficeTechnical terminology
- BusinessArea of specialization
- Correspondence
- Reports and records
- Statistics
- Invoices
- Charts, tables, graphs and diagramsSecurity and safety
- Basic security clearanceTransportation/travel information
- Public transportation is availableWork conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workloadPersonal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
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