PMO Administrator

2 weeks ago

Cambridge, Canada ATS Automation Tooling Systems Full time

MAJOR DUTIES:
The PMO Administrator is primarily responsible to provide a support role to Project Management Office, including making travel arrangements associated with project team travel.

SPECIFIC RESPONSIBILITIES:

- Prepare and update presentations, reports and spreadsheets for Director of Project Management as required
- Scheduling and managing appointments and conference room calendars through Microsoft Outlook
- Send out Project Launch meeting requests
- Send out Project Kick-off meeting requests.
- Assist project management in the preparation, updating and distribution of action lists, of minutes of meetings and other project related documentation according to departmental procedures.
- Set up Jira sites for Projects as requested
- Circulate approved Change Orders, Machine Release for Shipment forms, Final Machine Acceptance forms and Post Project Review forms to appropriate distribution lists.
- Send out customer satisfaction surveys upon project completion
- Administrate travel and immigration requirements for project related travel
- Maintain departmental vacation planners (Project Management & Scheduling).
- Type weekly Utilization and PSM meeting action item lists and distribute
- Maintain departmental procedures within PMO SharePoint site and BQMS
- Maintain project/job list for all active and closed jobs and post to Share Point site
- Support Auditing department & ISO compliance as required
- Help with meeting logistics (rooms arranged, catering requests etc ) which includes any off-site meetings.
- Organize monthly department communication meeting.
- Prepare office space and order office supplies for new departmental employees.
- Assist other department staff as required and all other administrative duties relating to operations.
- Perform other duties as assigned

**Qualifications**:
**Education**:
Completion of secondary school, a college diploma or degree in Business Administration.

**Experience**:

- The incumbent will have a minimum of 5 years of experience in an administration capacity.
- Previous experience and/or exposure to general accounting and booking travel would be considered an asset.

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