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Case Records Assistant

2 months ago

Dartmouth, Canada Public Service Commission, Government of Nova Scotia Full time
**Job Summary:** The Case Records Assistant role involves providing support to the Case Records Administrator in monitoring and reviewing case records, ensuring quality, security, and integrity of records for department and government documentation of death investigations.

Competition # : 43999
Department: Office of the Chief Medical Examiner
Location: DARTMOUTH
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 23-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time)

The Nova Scotia Medical Examiner Service investigates deaths of persons who die from criminal violence, by accident, by suicide, suddenly when in apparent good health, when unattended by a physician, in a correctional facility, or in any suspicious or unusual manner. Our service is also responsible for approving cremations.

The Medical Examiner Service serves the people of Nova Scotia by providing impartial, professional, compassionate, and accurate medicolegal death investigation. We serve Nova Scotians by providing compassionate service that meets the highest standards of science. We are committed to educating the next generation of forensic scientists. We collaborate with our partners in health care and health surveillance to prevent deaths.

The Case Records Assistant is responsible for providing assistance to the Case Records Administrator. This position assists in the monitoring and review of case records and ensures the quality, security and integrity of records for department and government documentation of death investigations carried out by the Nova Scotia Medical Examiner Officer (NSMES).

The Case Records Assistant:

  • assists in the auditing of case records to ensure compliance with accreditation standards, MES standards and legislative requirements.
  • participates in problem solving with case file investigations, assists in fostering partnerships with other departments and agencies;
  • ensures that records are accurately classified and stored at the provincial Records Centre, prepared for final deposition and destroyed in accordance with the records retention schedule.

Qualifications and Experience

4 years related experience; or an equivalent combination of training and experience may be acceptable. A Certificate in Medical Office Assistant or Health Information Management is considered an asset.

Accurate data entry skills are required in this position. Experience with Microsoft office, Outlook (or other email systems) and internet use is required. Switchboard and/or reception experience would also be considered an asset.

The incumbent must be professional and able to adapt to the unusual demands and nature of this position, which can present a mental challenge. Flexibility and self-motivation are essential for the Case Records Assistant. The incumbent must possess a high level of attention to detail, skills in organizing and multi-tasking, problem solving ability and a demonstrated knowledge of numeric filing systems. Proven interpersonal communication skills, people management abilities, tact and discretion are important in this position. The successful candidate will have the ability to work effectively independently as well as in a team environment.

Benefits

  • Defined Benefit Pension Plan
  • Health, Dental, Life Insurance
  • General illness, Short and Long Term Disability
  • Vacation and Employee and Family Assistance Programs

Working Conditions

  • Normal work week is 35 hours/week, 7 hours/day.
  • May be required to work overtime on occasion.

What We Offer

  • Career Development
  • Engaging workplace
  • Countless career paths

Pay Grade: CL 18
Salary Range: $1, $1,884.17 Bi-Weekly

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.