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Deputy Corporate Officer
3 months ago
Deputy Corporate Officer
Department: Administration
Status: Full-Time Exempt
Hours: 40 Hours/Week, Monday to Friday, with some flexibility to work late as required for meetings
Rate: $39.00/ hr.
General Summary
The Deputy Corporate Officer functions primarily in a legislative services role and in providing administrative and clerical support services to the CAO/ Corporate Officer. This position prepares open and closed agendas for Council and Committee meetings, implements and monitors records management systems and procedures. The incumbent also acts as the recorder and Deputy Corporate Officer for Council Meetings and may provide support regarding procedural rules during such meetings.
The Deputy Corporate Officer must be knowledgeable about current issues under consideration by the Council and the CAO and be familiar with the Municipality's position on issues. High levels of independent action, confidentiality, and responsible, proactive issue identification and decision-making are required. The work involves considerable contact with elected officials, the public and a variety of internal and external contacts.
In this role, the Deputy Corporate Officer will prepare agendas and minutes, prioritize and prepare communications, prepare and review reports, and provide research and special project support to the CAO/ Corporate Officer. The Deputy Corporate Officer is responsible for initiating and coordinating general administrative functions and staff for the Village Office to ensure smooth and efficient operations and excellent customer service in a close team environment.
Key Responsibilities
Knowledge, Skills and AbilitiesKnowledge of parliamentary procedures and Robert's Rules of Order.Superior ability to take and transcribe minutes of official meetings, summarize discussions, and maintain official records.Considerable knowledge of the Community Charter, the Local Government Act and other Acts, government regulations and local bylaws.Experience drafting bylaws and policies.Thorough knowledge of the FIPPA and experience processing requests.Considerable knowledge of records management as related to LGMA requirements.Excellent Interpersonal skills, including communication, both oral and written, facilitation and collaboration skills.Demonstrated ability to maintain confidentiality and exercise discretion.Demonstrated ability to work in a high stress, multi-tasking environment.Ability to work extended hours as required.Proven ability to work independently and exercise sound judgment.Must be organized, responsible, self-directed, and creative in problem-solving.Demonstrated ability to work independently and make sound decisions with a high degree of objectivity, tact, and diplomacy, particularly with respect to sensitive issues.Thorough knowledge of modern office procedures, practices, and operationsConsiderable knowledge and understanding of the principles of office management and progressive office procedures and systems, and ability to adapt to changing office technology.Demonstrated ability to keyboard accurately at 60-70 wpm (net) and to utilize a variety of software packages.Demonstrated proficiency in the use of Microsoft Office at an advanced level and proficiency in the use of various software applications including Microsoft Outlook, Word, and Excel. Advanced abilities with Adobe Acrobat and some proficiency with graphic software.
Training, Education and ExperienceA certificate or diploma in Public Administration, Business Administration or a related field.Five years progressive experience working in a municipality or regional district with training in the preparation of agendas and minutes, records management, parliamentary procedures, FIPPA and other pertinent local government matters.An equivalent combination of education, training and experience.
Please submit your resume and cover letter electronically to the attention of:
Ross Blackwell, CAO
Village of Lions Bay
Email: ;
We want to thank all applicants; however, only those chosen for an interview will be contacted.