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Administrative Assistant II, General

2 months ago

Toronto, Ontario, Canada University Health Network Full time
Job Title: Administrative Assistant II

Join the University Health Network (UHN) team as an Administrative Assistant II and play a vital role in supporting the Director and Lab Manager in the Princess Margaret Research Institute. This is a temporary full-time position for one year, with a competitive hourly rate and a comprehensive benefits package.

About the Role

The Administrative Assistant II will be responsible for providing administrative support to the Director and Lab Manager, including calendar management, meeting coordination, data entry, and payroll preparation. The successful candidate will also be responsible for maintaining accurate records, tracking staff vacation and sick time, and ensuring the efficient operation of the department.

Key Responsibilities
  • Maintain accurate and up-to-date calendars and schedules
  • Coordinate meetings, webinars, and teleconferences, including generating agendas and recording minutes
  • Assist with data entry and payroll preparation
  • Track staff vacation and sick time
  • Perform routine budgetary support functions, including expense reimbursement and credit card reconciliation
  • Provide administrative support to the Director and Lab Manager as required
Requirements
  • Completion of Grade XII (12) or recognized equivalent
  • Completion of a recognized medical or business post-secondary secretarial arts program at the diploma level (asset)
  • Two to three (2-3) years related administrative support experience
  • Previous experience with Microsoft Office and database software
  • Experience working in a healthcare environment (asset)
  • Strong organizational, time management, and prioritization skills
About UHN

The University Health Network (UHN) is a leading research teaching hospital in Canada, with a long tradition of innovation and excellence. Our team of over 16,000 employees, 1,200 physicians, and 8,000 students is dedicated to providing exceptional patient care, advancing medical research, and educating the next generation of healthcare professionals.

Why Join UHN?
  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
  • Close access to transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts)
How to Apply

All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.