Administrative Assistant II
2 days ago
University Health Network (UHN) is seeking an experienced professional to fill the key role of Administrative Assistant II in our Ajmera Transplant Centre.
Job Summary:The Ajmera Transplant Centre at UHN is one of the largest transplant centres in Canada, performing over 700 transplants annually. As an Administrative Assistant II, you will provide support directly to the Education Director and Education Manager in the Ajmera Transplant Centre, assisting in the coordination of operations in the education department and ensuring proper office administration.
Key Responsibilities:- Maintain physicians' daily schedules and Outlook calendars, including determining priorities and arranging meetings, appointments, teleconferencing, and videoconferencing.
- Coordinate meetings and educational lectures, including preparing and distributing meeting agendas and taking minutes.
- Compile and submit expense claims, including travel, honoraria, meeting expenses, and legal case opinions.
- Initiate purchase orders, deposits, and cheque requisition requests using the appropriate cost centers.
- Assist with conference registrations, travel, and accommodation arrangements, and prepare travel expense claims in accordance with policies.
- Proofread documents and compose routine correspondence, including updating and maintaining physicians' curriculum vitae and documentation for professional advancement and annual reporting.
- Assist with preparing grant applications, including performing basic literature searches, inserting references, and generating bibliographies using Reference Manager.
- Coordinate clinic activities, as required, and perform other duties as necessary.
- College Diploma (3 years) or acceptable combination of equivalent experience.
- 2 to 3 years of related experience, preferably in a university or equivalent environment such as a teaching hospital.
- Experience working in Epic and with Epic workflows for referral management, adding, and scheduling functions, supporting clinic administrative operations.
- Demonstrated experience scheduling and coordinating timetables.
- Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint), Adobe DocuSign, and web conferencing platforms (Zoom, Teams).
- Excellent verbal and written communication skills.
- Strong organizational and time management skills.
- Excellent decision-making and problem-solving skills.
- Able to adapt to a constantly changing environment that requires ongoing reevaluation of priorities.
- Experience booking appointments, consultations, procedures, and filing patient reports.
- Initiative, tact, dedication, diplomacy, and positive attitude.
- Demonstrated ability to use good judgment in assessing difficult situations.
- Able to work collaboratively within a group setting and independently.
- Ability to work well with minimal supervision.
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs, and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.
Competitive offer packages, government organization, and a member of the Healthcare of Ontario Pension Plan (HOOPP), close access to transit and UHN shuttle service, a flexible work environment, opportunities for development and promotions within a large organization, and additional perks.
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Administrative Assistant II
2 weeks ago
Toronto, Ontario, Canada University Health Network Full timeJob Title: Administrative Assistant IIUniversity Health Network (UHN) is seeking an experienced professional to fill the key role of Administrative Assistant II in our Ajmera Transplant Centre.Job SummaryThe Ajmera Transplant Centre at UHN is one of the largest transplant centres in Canada, performing over 700 transplants annually. As an Administrative...
-
Administrative Assistant II
2 weeks ago
Toronto, Ontario, Canada University Health Network Full timeJob Title: Administrative Assistant IIUniversity Health Network (UHN) is seeking an experienced professional to fill the key role of Administrative Assistant II in our Ajmera Transplant Centre.Job SummaryThe Ajmera Transplant Centre at UHN is one of the largest transplant centres in Canada, performing over 700 transplants annually. As an Administrative...
-
Administrative Assistant II
1 week ago
Toronto, Ontario, Canada University Health Network Full timeJob Title: Administrative Assistant IIUniversity Health Network (UHN) is seeking an experienced professional to fill the key role of Administrative Assistant II in our Ajmera Transplant Centre.Job SummaryThe Ajmera Transplant Centre at UHN is one of the largest transplant centres in Canada, performing over 700 transplants annually. As an Administrative...
-
Administrative Assistant II
1 week ago
Toronto, Ontario, Canada University Health Network Full timeJob Title: Administrative Assistant IIUniversity Health Network (UHN) is seeking an experienced professional to fill the key role of Administrative Assistant II in our Ajmera Transplant Centre.Job SummaryThe Ajmera Transplant Centre at UHN is one of the largest transplant centres in Canada, performing over 700 transplants annually. As an Administrative...
-
Administrative Assistant II
5 days ago
Toronto, Ontario, Canada University Health Network Full timeJob Title: Administrative Assistant IIUniversity Health Network (UHN) is seeking an experienced Administrative Assistant II to join our team in the Ajmera Transplant Centre. As a key member of our education department, you will provide administrative support to the Education Director and Education Manager, ensuring the smooth operation of our education...
-
Administrative Assistant II
5 days ago
Toronto, Ontario, Canada University Health Network Full timeJob Title: Administrative Assistant IIUniversity Health Network (UHN) is seeking an experienced Administrative Assistant II to join our team in the Ajmera Transplant Centre. As a key member of our education department, you will provide administrative support to the Education Director and Education Manager, ensuring the smooth operation of our education...
-
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Toronto, Ontario, Canada University Health Network Full timeJob Title: Administrative Assistant IIUniversity Health Network (UHN) is seeking an experienced Administrative Assistant II to join our team in the Ajmera Transplant Centre. As a key member of our education department, you will provide administrative support to the Education Director and Education Manager, ensuring the smooth operation of our education...
-
Administrative Assistant II
6 days ago
Toronto, Ontario, Canada University Health Network Full timeJob Title: Administrative Assistant IIUniversity Health Network (UHN) is seeking an experienced Administrative Assistant II to join our team in the Ajmera Transplant Centre. As a key member of our education department, you will provide administrative support to the Education Director and Education Manager, ensuring the smooth operation of our education...
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