Program Team Administrative Assistant

2 months ago

Winnipeg, Manitoba, Canada Pan Am Clinic Full time

Requisition ID:

Position Number:

Posting End Date: July 26, 2024

City: Winnipeg

Employer: Shared Health

Department / Unit: Spine Assessment Clinic

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 09/23/2024

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The incumbent is an essential resource to the Provincial Spine Assessment Clinic (PSAC) and provides effective management of both the PSAC wait list and clinic flow with a focus on receiving and transferring client information in order to access surgical spine assessment and community-based services throughout the province. This will be accomplished in accordance with relevant legislation, regulations, and regional policies and standards. The Program Team Administrative Assistant will work closely with the Program Director, Manager, Physiotherapy Clinicians, Spine Surgeons, Spine Surgical Office Assistants, Primary Care Providers and Pain Clinic to ensure patient-centered care is provided. This position will receive confidential client information (including consultation referrals, imaging, etc.), will accurately enter client information and will forward relevant client information to receiving services in a timely manner to efficiently progress clients through the system and facilitate their access to appropriate services.

Experience
  • A minimum of two years of experience providing administrative/secretarial support preferred.
  • Experience working with SAP and ESP computerized systems an asset.
  • Experience scheduling and coordinating meetings using Outlook, TeleHealth, and Microsoft Teams is preferred.
  • Experience preparing financial reports, timekeeping and scheduling would be an asset.
  • Experience with EPR Scheduling preferred.
  • Experience working with confidential client information an asset.
  • Experience working under pressure and performing a wide range of duties that may require independent action.
  • Experience working effectively as part of a team.
  • Direct experience in clinical health care settings preferred.
Education (Degree/Diploma/Certificate)
  • Successful completion of secondary school, according to provincial standards of equivalency.
  • Successful completion of administrative secretarial course and/or equivalent work experience.

SPECIAL TRAINING:

  • Minimum typing requirement of 50 WPM.
  • Completion of Medical Terminology preferred.
  • Proficiency in Microsoft Office including Excel, Word, Outlook, and Access preferred.
Certification/Licensure/Registration

Not Applicable

Qualifications and Skills
  • Strong oral and written communication skills.
  • Ability to record and prepare meeting minutes and agendas.
  • Demonstrated problem-solving skills.
  • Ability to accurately transcribe and enter client data into a database.
  • Excellent organizational skills.
  • Knowledge of the Manitoba health care system would be an asset.
  • Ability to interact effectively with all levels of management, professional and medical staff, as well as patients and families.
  • Ability to meet varied and unexpected demands in an environment with numerous interruptions.
Physical Requirements

Not Applicable

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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