Program Administrative Support Clerk

3 days ago


Penetanguishene, Ontario, Canada Ombudsman Ontario Full time


Program Administrative Support Clerk

Join Our Team as a Program Administrative Support Clerk

The Ministry of the Solicitor General is seeking highly motivated individuals with excellent information management and administrative skills to join our teams.

About the Role

This is an exciting opportunity to provide administrative support to a large team in a dynamic and fast-paced environment.

Key Responsibilities
  • Oversee the flow of information, track documents, and maintain accurate records using online applications
  • Gather and verify information, and liaise with appropriate contacts to obtain clarification or share information
  • Establish and maintain a filing system
  • Prepare a variety of correspondence, including letters, memos, reports, charts, graphs, and standing orders
  • Proofread documents for accuracy, grammar, and formatting
What We're Looking For

We're seeking individuals with strong analytical, problem-solving, and organizational skills, as well as excellent information management skills.

Requirements
  • Proven experience in administrative-related issues
  • Ability to verify accuracy and completeness of documents, files, and information, and correct discrepancies
  • Ability to determine workload priorities and manage conflicting deadlines
  • Proven experience in overseeing the flow of information and tracking documents
  • Ability to establish and maintain a filing system in accordance with record management guidelines and standards
  • Interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information
  • Proficiency in MS Word, Excel, and electronic mail, spreadsheet, database, and presentation software
  • Proven experience working in a team environment to provide a wide range of administrative services
  • Proven experience working in a large organization or within an institutional setting
  • Excellent communication and interpersonal skills
Our Commitment to Diversity and Inclusion

We are committed to building a workforce that reflects the communities we serve and to promoting a diverse, anti-racist, inclusive, accessible, merit-based, respectful, and equitable workplace.

Why Join Our Team?

We offer a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive compensation package.



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