Medical Secretary

14 hours ago

Toronto, Ontario, Canada Providence Health Care Full time

**Medical Secretary - Ophthalmology**

Seeking a highly organized and self-motivated individual to provide day-to-day clinical and administrative support to a physician in a busy ophthalmology practice.

The Medical Secretary will be responsible for coordinating daily activities, ensuring smooth functioning of the practice, and providing professional and caring service to patients. This role requires excellent interpersonal and communication skills, with the ability to clarify priorities amongst the Clinical Leader Manager and physician(s).

**Key Responsibilities:**

• Scheduling patient and physician appointments
• Answering, screening, and transferring phone calls
• Registering patient visits
• Preparing and distributing surgical documents as needed
• Maintaining patient confidentiality
• Creating and maintaining an efficient filing system for active, pending, and processed referrals
• Maintaining an updated database of appointments, diagnoses, and disposition decisions
• Creation and maintenance of patient files
• Attending meetings and taking minutes
• Providing assistance with research documents, teaching materials, and presentation materials
• Accurate handling and preparation of billing procedures
• Overseeing accounts receivable and payable functions
• Providing basic office management and organization
• Booking travel and hotel arrangements as required

**Qualifications:**

• Graduate of a recognized Medical Administration Program or Business Administration Degree
• Successful completion of a Medical Terminology Certificate
• Relevant healthcare experience in the field of Ophthalmology preferred
• Proficient computer skills with advanced knowledge of word processing, spreadsheet applications, and graphic software
• Excellent interpersonal and communication skills
• Professional and consistent customer service skills

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