Junior Executive Assistant

3 months ago

Acheson, Canada JPS Construction Group Full time
Salary: $25-$30

Are you ready to kick-start your career in administration?

We are seeking a dynamic and motivated individual to join our team as a JUNIOR EXECUTIVE ASSISTANT.

As a crucial member of our organization, you'll have the opportunity to work closely with senior executives, gaining valuable experience and insights into the business world.

About the Opportunity

This position provides a variety of confidential secretarial and administrative support functions to the CEO and Executive team.

  • Act as a professional and confidential representative of the CEO and Executive Team.
  • Handle incoming and outgoing communications, including emails and phone calls, in a professional manner.
  • Manage the CEO & Executive team's calendar to optimize their time and prioritize important tasks.
  • Arrange and coordinate travel plans, including flights, restaurant bookings, accommodations, and transportation.
  • Be prepared to drive is requested.
  • Help draft, edit, and proofread emails, reports, and other documents on behalf of the CEO & Executive Team.
  • Provide administrative support to senior executive, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Coordinate and plan Board of Directors, Shareholder, and ESOP meetings (including AGM), prepare and send agenda, supporting documents, minutes, etc. to the stakeholders.
  • Attend a variety of meetings, take minutes, and provide summaries as required.
  • Updating and managing social media accounts such as company/personal LinkedIn profiles and connections.
  • Conduct event planning for client and employee functions including open houses, holiday parties, golf tournaments, milestone celebrations, etc.
  • Research business opportunities and potential acquisition targets.

Qualifications:

  • Professional with a high regard for confidentiality and maintaining privacy.
  • Skilled at clear and tactful communication to all parties, verbally and written
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication skills, both written and verbal.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Ability to make proactive and effective decisions, applying common sense to situations and knowing when to seek assistance.
  • Works effectively with little or no supervision, minimal direction and frequent interruptions.
  • General administrative skills: filing, letter and report writing, record keeping, proofreading.
  • Great organizational skills with the ability to set priorities and multi-task.
  • Positive attitude and willingness to learn and grow.
  • Previous administrative experience is a plus but not required.

Why Join Us:

  • Competitive pay and benefits
  • Positive team and safety conscious atmosphere
  • Special perks and fun company social events
  • Training, growth, and development opportunities
  • Clear communications and expectations

Job Type: Part-time (Mon, Tue, Wed)

Benefits:

  • Company events
  • Dental care
  • Extended health care
  • Paid time off
  • Vision care

Schedule:

  • 8- 10 hour shifts
  • Weekends as needed

Education:

  • Secondary School (required)

Experience:

  • Executive Assistant: 2 years (required)
  • Office Administration: 5 years (preferred)

Ability to Commute:

  • Edmonton, AB T6P 1J6 (required)

If you're ready to take the first step towards a successful career in administration, we want to hear from you Apply now with your resume and cover letter outlining why you'd be a great fit for the role of Junior Executive Assistant.

We look forward to welcoming you to our team

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