Finance and Administration Assistant

Found in: beBee jobs CA - 2 weeks ago

Vancouver, British Columbia, Canada Canadian Bar Association of BC Full time
The Canadian Bar Association, BC Branch (CBABC) is the leading legal professional association with 7,900 members. We are the essential ally and advocate of lawyers, providing professional development and valuable networking opportunities and serve our members and their interests in advocacy by promoting fair justice systems, facilitating effective law reform, promoting equality in the legal profession, and promoting a modernized self-governing profession. Learn more at

POSITION OVERVIEW
This position is responsible for providing administrative support through the Finance & Administration group to all other CBABC departments.

KEY RESPONSIBILITIES & ASSOCIATED DUTIES
Accounting Support
  • Respond to members' inquiries on orders and credit card payments
  • Process various purchases/registations/invoices/refunds/ payments
  • Prepare bank deposits and reconcile pretty cash
  • Export and post IMIS batches to Great Plains v2018
  • Code and post vendor invoices in Great Plains and coordinate directors' approval
  • Reconcile and post monthly corporate Visa statements
  • Follow up on past-due invoices and collections
  • Process monthly cheque/EFT run
  • Generate reports and reset postage and copier machines
  • Assist with accounting, finance and office projects as required
  • Record monthly SWAG Inventory usage and follow up with departments on discrepancies

General Office Administration:
  • Setup statutory holiday closure and bi-weekly staff meeting schedule in Teams/Zoom
  • Answer main telephone line, call-forwarding, check voicemail, and direct calls
  • Monitor CBABC general mailbox
  • Maintain key inventory lists and distributing keys and access cards as needed
  • Coordinate with the building operator for maintenance/requests as required
  • Order office and kitchen supplies, and maintain kitchen inventory
  • Distribute incoming and outgoing mail
  • Provide additional administrative support as required
Experience and Qualifications:
  • Minimum of 1-2 years experience in office administration/Finance. Experience in a not-for-profit industry experience would be an asset
  • Diploma or undergraduate degree in Communication/Accounting/Business
  • Courses in Office Administration
  • Strong organizational skills with ability to multi-task and meet stringent deadlines along with good attention to detail.
  • Strong verbal and written communication skills
  • Customer service oriented
  • Works well in a team environment as well as individually and with little supervision
  • Conducts themselves with tact and diplomacy in dealing with the Association members and the public
  • Proficiency in MS Office Suite 365
  • Experience with iMIS database
  • Experience with MS Dynamics Great Plains v2018

Important Notes:
The CBABC is committed to supporting an inclusive work environment. We welcome applications from members identifying with any group including visible minorities, Indigenous Peoples, people living with a disability, people of diverse sexual orientation, gender identity or expression (2SLGBTQ+), and others. Qualified applicants from under-represented groups are encouraged to apply and to indicate in your cover letter if you belong to one of the designated groups.
We want to ensure the application process enables you to share your experience, skills and abilities. We expect the recruitment process will take place virtually. As such, you are invited to reach out to us, confidentially, if you face any barriers to participating in this application process. Contacting us will not impact the evaluation of your application.

We thank all applicants for their interest; however, only applicants selected for an interview will be contacted.

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