Administrative Assitant

Found in: beBee jobs CA - 1 week ago

Vancouver, British Columbia, Canada TEEMA Full time
Job Title: Administrative Assistant Job ID: PL Location: Vancouver, BCOverview:The Administrative Professional Level 1 completes administrative tasks to optimize the capacity of senior management (Director level and above) and staff in support of achieving the business group's goals. This role is for an admin assistant who will be supporting a Director - they will be working alongside a group of existing admins in the organization and acting as the lead.What you will be doing:
  • Allocate the acquiring manager's time effectively by planning, scheduling, and coordinating the acquiring manager's activities, according to previously set standards.
  • Communicate professionally on behalf of the acquiring manager by writing emails, notes, and meeting agendas, and responding to requests from employees and third parties, following the company's Business Communication Guidelines.
  • Complete the work assigned by the acquiring manager by using advanced skills in MS Office applications as well as applicable office procedures, while providing status reports as required.
  • Assist the acquiring manager in performing financial tasks such as processing expense claims and accounts payable documents, reviewing variances reports, performing document/record management, and coordinating the budget development process as well as coordinating events, as assigned.
  • Increase the group's capacity to work on business goals by facilitating the staff's select administrative tasks, as agreed on with the acquiring manager.
  • Provide advice to the acquiring manager and assigned business group or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues.
  • Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following the company's Privacy Policy.
What you must have:
  • A minimum two (2) years of office administration experience or equivalent
  • High School graduation
  • Post-secondary education in Office Administration or any business-related discipline, an asset
  • Advanced typing skills
  • Advanced English skills for professional environment, written and spoken
  • Advanced MS Office skills (Word, Outlook, and PowerPoint)
Term: 1-year contract; most likely to extendThis role requires regular or occasional attendance at a company workplace(s) and as such will be subject to the company's Contractor Vaccination Policy. This policy requires all contractor resources to be fully vaccinated by January 10, 2022 or prior to the work assignment start date whichever date is later. For more information about TEEMA and to consider other career opportunities, please visit our website at By applying to TEEMA on any job portal implies you are entering into a business relationship with us and therefore grants TEEMA consent to send you further job updates or industry and company-related information.

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