Conference Assistant

1 week ago

Vancouver, British Columbia, Canada UBC Full time
Conference Assistant Job Title: Conference Assistant Department: Conference Services | Continuing Professional Development | Faculty of Medicine Job Summary:

The Conference Assistant provides support for medical conferences and educational events in the Faculty of Medicine. This role involves assisting with administrative work, compiling on-site course materials, and summarizing post-conference evaluation results.

Key Responsibilities:
  • Transcribe and summarize conference evaluation comments with attention to detail
  • Calculate conference data and create statistical reports with graphical representations
  • Coordinate the completion and dissemination of evaluation summaries to external partners
  • Assist in creating and disseminating accreditation certificates to committee members, speakers, and instructors
  • Provide administrative support to the Conferences Team in planning and executing educational events
  • Maintain filing and storage systems for evaluation data and kit preparation materials
  • Update progress on assigned tasks using Excel spreadsheets
  • Communicate regularly with team members on task status
  • Assist with data clean up and standardization for uploading into the registration database
  • Conduct environmental scans for targeted marketing purposes
  • Produce and distribute written correspondence to external and internal partners
Work Setting:

Combination of remote and on-site work

Requirements:
  • High School graduation, plus two years of related experience, or an equivalent combination of education and experience
  • Ability to compose written materials using clear, concise business English
  • Ability to accurately proofread for spelling, grammar, and punctuation
  • High level of proficiency in MS Word, Excel, PowerPoint, and Outlook required
  • Experience in working with the medical community an asset
Organizational Status:

Reports to the Registration and Conference Services Manager and the Director of Conference Services in the Continuing Professional Development Office

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