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Administrative Assistant to the Regional Senior Justice
3 months ago
Your administration skills, tact and confidentiality will assist you greatly in this role supporting the Superior Court Justice system and Regional Senior Justice.
Office of the Chief Justice is committed to a diverse, respectful and professional workplace that reflects OPS values.OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.
What can I expect to do in this role?You will:
- Compose correspondence and respond to inquiries based on own knowledge of legal and regional activities and functions
- Compile and maintain a variety of hardcopy and electronic databases, including confidential judicial information
- Prioritize and manage the Justice's schedule, using discretion to make appointments, coordinate meetings, court dates and conferences
- Provide support in the planning and coordination of swearing in ceremonies, annual conferences and seminars and other meetings
- Maintain the judicial library
- Provide general administrative support, such as reviewing and sorting incoming mail, providing reception services and responding to inquiries on legal office policies, procedures and terminology
- You possess oral and written French Language skills at the advanced level. Your proficiency level will be confirmed before hire.
- You are able to type 50 words per minute
You will be required to complete a typing test)
Technical Knowledge:
- You have knowledge of Ontario Superior Courts systems and practices, including knowledge of legal terminology.
- You have demonstrated knowledge of office administration including financial policies and purchasing practices.
- You have organizational skills to prioritize your work and to manage the Justice's schedule, meet deadlines and to establish and maintain effective and efficient filing systems.
- You have demonstrated oral and written communication skills to work effectively with colleagues, develop correspondence and respond to requests for information.
- You have good judgement and professionalism to work with sensitive and confidential matters.
- You have negotiation and problem solving skills to resolve issues and challenges.
- You are proficient with computer software including Word, Excel, Outlook, Quicklaw and the Internet, to perform a full range of functions, including manipulating text to provide letters and legal documents, conducting research, producing reports, compiling statistics and preparing presentations.
