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Events Coordinator

2 months ago

Vancouver, British Columbia, Canada UBC Full time
Events Coordinator Events Coordinator

Join the UBC Sauder School of Business team as an Events Coordinator and play a key role in planning, organizing, and executing a variety of events that support the school's mission and strategic goals.

About the Role

This is an exciting opportunity to work in a collaborative and respectful culture where all members of the community can thrive. As an Events Coordinator, you will be responsible for developing and executing event protocols and standards expected of a highly regarded business school and world-class university.

Key Responsibilities
  • Plan, organize, and execute event logistics, including venue negotiations, catering contracts, and other arrangements.
  • Work collaboratively with the events management team to ensure successful execution of events.
  • Develop event plans and carry out all arrangements around preparation for and managing successful events.
  • Conduct pre-, in-, and post-event activities, monitoring operational activities, addressing concerns, and resolving problems.
  • Develop, recommend, and implement policies, protocols, and procedures affecting event planning and administration.
  • Lead staff by setting standards and goals for client services, accuracy, and efficiency.
  • Supervise student assistants and volunteer participants at events.
  • Manage events passed on from the Events Manager, handling planning, organizing, and executing event logistics.
  • Facilitate financial reporting, preparing event/budget reports on actual revenue and expenses.
  • Participate in the interview and selection process of employees and work study students.
  • Provide coverage for the Events Manager in their absence.
  • Liaise with various stakeholders to coordinate logistics for events.
  • Work as part of the events management team to develop the strategic vision for key stakeholder events.
Requirements
  • Two-year diploma in Hotel Management, Hospitality, Tourism, or Event Management.
  • Minimum two years of related experience, or an equivalent combination of education and experience.
  • Willingness to respect diverse perspectives and demonstrate a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.
Preferred Qualifications
  • Experience in developing, planning, and implementing successful events, with a background in budget development, forecasting, and reporting.
  • Results-oriented, articulate, and creative with excellent customer service skills.
  • Experience in relationship management and proven ability to work with prominent leaders, volunteers, and senior administrators.
  • Knowledge of the university environment, academic structure, university policies, and protocol is preferred.
  • Excellent interpersonal, oral/written communication, and presentation skills.
  • Ability to efficiently and effectively coordinate tasks with multiple deadlines.
  • Excellent attention to detail.
  • Ability to work independently and in a team environment while exercising good judgment at all times.
  • Analytical and problem-solving skills, along with effective conflict resolution skills.
  • Negotiation skills required in liaising with internal/external service providers and senior university administration.
  • Ability to take initiative.
  • Ability to work well under pressure and manage multiple activities simultaneously.
  • Excellent administrative, organizational, and time management skills.
  • Computer experience required: Microsoft Office (Word, Excel, PowerPoint, etc.).
  • Strong planning, coordination, and execution skills.
  • Ability to work with large formal and informal teams.
About UBC Sauder School of Business

UBC Sauder School of Business is one of the world's leading business faculties, consistently ranking among the top 100 in the world. We are recognized internationally for excellence in research and learning, an outstanding faculty, and unmatched global partnerships.

Why Join Us?

As an Events Coordinator at UBC Sauder School of Business, you will have the opportunity to work in a dynamic and entrepreneurial environment, collaborating with a talented team to deliver exceptional events that support the school's mission and strategic goals.