Secretary and Administrative Assistant

5 days ago

SainteAnnedeBellevue, Canada Randstad Canada Full time

We are looking for an energetic and enthusiastic candidate to take on the role of a secretary on a permanent basis.

This position offers an excellent opportunity for an individual to grow and add value to a supportive company. If you have a passion for administration, then this is the place for you.

Advantages
Monday-Friday

8AM-4:30PM

Permanent position

Benefits :
Dental, Medical, Vision
RRSP - paid by employer
2 weeks vacation
competitive salary

Responsibilities
The Secretary will provide secretarial services and administrative support to managers, department members and those located nearby. Knowledge of day-to-day work office and comprehension of the organization, its programs and procedures. Work independently, with minimum supervision and detailed instructions.

Tasks

  • Prepare, review and update the various reports (daily, weekly and monthly) related to the department.
  • Perform date entry in various internal systems.
  • Perform purchase requisitions, prepare proposals, shipping orders.
  • Process travel requests and obtain required approvals.
  • Perform budget monitoring.
  • Read and review correspondence. Prepare, read, fix page layout and translate various documents related to the department or programs.
  • Participate, where required, to the team meetings, perform required follow-ups. Record and prepare meeting minutes.
  • Prepare the presentations for the meetings, reports and other related documents from instructions sent by his manager.
  • Coordinate the internal distribution of the information received by email or mail.
  • Answer requests received by phone and email. Forward phone calls and messages to concerned people.
  • Schedule and confirm appointments, interviews, meetings and teleconference appointments and book the rooms.
  • Obtain approvals for invoices and be able to answer questions regarding expenses. Perform budget monitoring.
  • Perform expense reports and distribute cheques.
  • Prepare the visitors' visits and required documentation, if necessary. Welcome visitors and lead them to the concerned person.
  • Order office supplies and keep inventory according to allocated budget. Coordinate the purchase, if applicable, of material for new employees.
  • Plan, manage and update electronic and paper documentation filing. Update files according to the needs of the department including archive folders.
  • Prepare and send catering service orders.
  • Replace at main reception.
  • Prepare, support and perform, as needed, onboarding of new employees, including, but not limited to: IT request forms, equipment delivery and onboarding sessions.
  • To manage, maintain and coordinate the contractors and consultant invoice payment, including but not limited to: hours verification, approval process.
  • Perform other related duties specific to each function and according to the assigned department
Qualifications

  • Two (2) years or more of relevant experience in administrative support or secretarial studies
  • College education in office automation or the equivalent.
  • Customer service oriented individual.
  • Team spirit.
  • Proactive, dynamic, resourceful and autonomous individual.
  • Able to manage time and timelines.
  • Able to work without direct supervision.
  • Superior advanced level knowledge of the following software: Word, Excel, PowerPoint, ERP, Visio, Acrobat, etc.
  • Working knowledge of office skills.
  • Excellent interpersonal and communication skills, including the ability to deal with all levels of the organization and with external customers.
  • Possess good judgement
  • Must be flexible and open to change
  • Good knowledge of oral and written French and English.
Summary
Why Randstad?

There are lots of great jobs, great companies and great bosses.
At Randstad, we're here to help you find the right combination.


If you don't already have a Randstad profile and are interested in this position, we invite you to call us at and ask for Brandon or Sean to arrange a meeting with you.

You can email your resume to / /

Please add us on LinkedIn
-

For a complete list of all available jobs by division, visit

We look forward to hearing from you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada.

As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.


Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.

  • Administrative Secretary

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administrative Secretary - 2nd posting- Job Type- Permanent Full-time- Category- Administrative Support- Salary Grade- Administrative Secretary - $22.54 - $26.00- Job Description**IMPORTANT**:Effective immediately - 2nd posting **JOB SUMMARY**:UNDER THE SUPERVISION OF THE MANAGER OF INTERNATIONAL PROGRAMS, TO PERFORM MULTIPLE ADMINISTRATIVE AND...

  • Secretary I

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    For those who dream of advancing our space in the Universe and on Earth, we’ll take you there. Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're...

  • Administrative Assistant

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    For those who dream of advancing our space in the Universe and on Earth, we’ll take you there. Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're...

  • Secretary - Macdonald High School

    2 months ago

    Sainte-Anne-de-Bellevue, Canada Lester B. Pearson School Board Full time

    **MACDONALD HIGH SCHOOL** **Principal: Dion Joseph** **Qualifications**: Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority. **AND** Have a basic knowledge of office automation. **Other Requirements**: - Bilingual (English...

  • Secretary - Macdonald High School

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada Lester B. Pearson School Board Full time

    MACDONALD HIGH SCHOOLPrincipal: Dion JosephQualifications:Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.ANDHave a basic knowledge of office automation.Other Requirements: Bilingual (English and French) Excellent knowledge of...

  • Parish Administrator

    3 weeks ago

    Sainte-Anne-de-Bellevue, Canada St. George's Church Full time

    Parish Administrator **Purpose of Position** St George’s is an active congregation in the West Island of Montreal looking for a person with outstanding personal and administrative skills to support its ministry on a part-time basis. The Parish Administrator is a first point of contact for anyone requesting information about the Church or its activities...

  • Secretary - Summer Program - Macdonald High School

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada Lester B. Pearson School Board Full time

    **MACDONALD HIGH SCHOOL - SUMMER PROGRAM** **Regional Director: Kathleen O'Reilly** **Duties of Summer Program Secretary**: - Prepare class lists, enrollment reports, students’ report cards - Assist with registration of students - Maintain a record of receipts, deposits and expenses - Type letters, reports, orders, etc. - Maintain a well-organized and...

  • Administrative Secretary

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**:Effective immediately - 2nd posting **JOB SUMMARY**:UNDER THE SUPERVISION OF THE MANAGER OF INTERNATIONAL PROGRAMS, TO PERFORM MULTIPLE ADMINISTRATIVE AND TECHNICAL TASKS REQUIRED IN A FAST PACED AND INTERNATIONAL OFFICE ENVIRONMENT, SERVING SMALL AND LARGE GROUPS OF INTERNATIONAL STUDENTS, DELEGATIONS AND THE COLLEGE...

  • Administrative Assistant

    2 months ago

    Sainte-Anne-de-Bellevue, Canada BellatRx Inc. Full time

    ** Description en français ci-dessous** **Administrative Assistant** - **Looking for your next challenge?**_ - **Are you meticulous and detailed oriented? Self-driven and a Self-motivated multitasker?**_ If this sounds like you, then we would like to talk to you about an opportunity to join the accounting team of BellatRx as an **Administrative...

  • Administrative Assistant

    3 weeks ago

    Sainte-Anne-de-Bellevue, Canada BellatRx Inc. Full time

    _**Looking for your next challenge?**_ - _**Are you a task-oriented individual who enjoys variety in their work while still being comfortable with some repetitive tasks ?**_ - _**An energetic, optimistic, and assertive individual who excels at facilitating information and obsessed with doing thing the right way?**_ If this sounds like you, then we would...

  • Coordinator, Administration Services

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada MDA Full time

    For those who dream of advancing our space in the Universe and on Earth, we’ll take you there. Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're...

  • Receptionist/administrative Assistant

    3 weeks ago

    Sainte-Anne-de-Bellevue, Canada MHD-ROCKLAND INC. Full time

    **Receptionist/Administrative Assistant** Are you looking for an exciting new working environment that offers stability, growth and the opportunity to work with an experienced and collaborative team, then MHD-ROCKLAND Inc. is the place you want to be. Knowledge of Microsoft Office (e.g. Outlook, Excel, Word, etc.) is required. Duties include, but not...

  • Administrative Technician

    3 weeks ago

    Sainte-Anne-de-Bellevue, Canada CIUSSS de l'Ouest-de-l’Île-de-Montréal Full time

    Reason for Post: - Work surplus- Position Status: - Permanent - Full-time- Work Shifts: - Day- Organization: - CIUSSS de l'Ouest-de-l’Île-de-Montréal- Job Territory: - Sainte-Anne-de-Bellevue- Division: - Technical Services Directorate- Service: - Reference number: - CAT3-23-9040- Number of days: - Length of Assignment: - Work Schedule: - Salary: -...

  • Administrative Technician

    2 months ago

    Sainte-Anne-de-Bellevue, Canada CIUSSS de l'Ouest-de-l’Île-de-Montréal Full time

    Reason for Post: - Permanent position - Vacant after internal posting- Position Status: - Permanent - Full-time- Work Shifts: - Day- Organization: - CIUSSS de l'Ouest-de-l’Île-de-Montréal- Job Territory: - Sainte-Anne-de-Bellevue- Division: - Human Resources and Legal Affairs Directorate- Service: - Reference number: - CNS-23-9376- Number of days: -...

  • Assistant Office Administrator

    2 weeks ago

    Sainte-Anne-de-Madawaska, NB, Canada Canada Post Full time

    Press Tab to Move to Skip to Content Link Employment Type: Temporary - New Business Function: Retail Employment Type: Temporary - New Language Requirement: Bilingual Imperative (BB) Employee Class and Level: RVSGD1- Level 1 44 per hour All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or...

  • Administrative Support

    4 weeks ago

    Sainte-Anne-de-Madawaska, Canada Vitalité Health Network Full time

    DEPARTMENT: Dr.-Chanel-Dupuis Health CentreBARGAINING UNIT: CUPEJOB TYPE: CasualLANGUAGE REQUIREMENTS: French essential and spoken EnglishNOTE: Applicants must attach a resume to their application.BARGAINING UNIT: CUPEZONE: Zone 4 - NorthwestFACILITY: Health Centre Dr Chanel-DupuisDEPARTMENT: Health Centre Dr Chanel-Dupuis -...

  • Administrative Support

    1 month ago

    Sainte-Anne-de-Madawaska, Canada Vitalité Health Network Full time

    DEPARTMENT: Dr.-Chanel-Dupuis Health CentreBARGAINING UNIT: CUPEJOB TYPE: CasualLANGUAGE REQUIREMENTS: French essential and spoken EnglishNOTE: Applicants must attach a resume to their application.BARGAINING UNIT: CUPEZONE: Zone 4 - NorthwestFACILITY: Health Centre Dr Chanel-DupuisDEPARTMENT: Health Centre Dr Chanel-Dupuis -...

  • Administrative Assistant

    4 weeks ago

    Sainte-Anne-de-Bellevue, Canada BellatRx Full time

    ** Version en Français suivra***: **Looking for a new challenge?**: **Are you a task-oriented individual who enjoys variety in their work while still being comfortable with some repetitive tasks? An energetic, optimistic, and assertive individual who excels at facilitating information and obsessed with doing things the right way?**: If this sounds like you,...

  • Administration Technician

    3 weeks ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administration Technician- Job Type- Full-time Replacement- Category- Administrative Support- Salary Grade- Administration Technician - $24.21 - $32.32- Job Description**IMPORTANT**:Effective immediately until September 2023 or until the early return of the incumbent **JOB SUMMARY**:UNDER THE DIRECT SUPERVISION OF THE MANAGER OF ACADEMIC SUPPORT...

  • Administrative Supervisor

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada STERIS Full time

    At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe. **Position Summary**: Ensures that facility resources are coordinated and deployed appropriately to provide effective support to management staff. Coordinates facility and periodically zone...