Secretary - Macdonald High School

5 months ago

SainteAnnedeBellevue, Canada Lester B. Pearson School Board Full time

**MACDONALD HIGH SCHOOL**

**Principal: Dion Joseph**

**Qualifications**:
Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

**AND**

Have a basic knowledge of office automation.

**Other Requirements**:

- Bilingual (English and French)
- Excellent knowledge of Microsoft Office and general secretarial procedures
- Testing required
- Knowledge of GPI systems would be an asset
- Knowledge of entry of absences and substitution in the payroll system would be an asset
- Knowledge of Google Suite
- Must demonstrate strong interpersonal, organizational and time management skills
- Receptive and friendly attitude
- Familiarity with how a school functions on a daily basis would be an asset
- Strong interpersonal and communication skills
- Able to work additional hours in the evening throughout the school year
- Knowledge of the student registration process would be an asset
- Ability and disposition to deal with all types of students
- Understanding and using Google would be an asset

**Nature of the work**

The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.

**Characteristic functions**

The employee in this class of employment enters texts and various data in a computer from manuscripts or various sources and produces letters, tables, reports and other documents; verifies the spelling and grammar rules in the texts entered and identifies the corrections to be made; receives and transfers telephone calls and provides general information; updates records and registers and files records and documents; opens and forwards the mail to the persons to whom it is addressed; drafts acknowledgements of receipt, simple letters or notes; finds and collects information to be included on forms that they fill out or in reports and correspondence.

As instructed and within the limits of their function, the employee relays telephone messages and information of a general nature concerning supply teachers or, more specifically, to parents, concerning school attendance; takes part in bulk purchases of school supplies and articles by carrying out transcription and verification duties; loans and retrieves books; carries out duties related to the sale of school supplies.

**Daily Tasks/Dossiers**
- Collect fee payments and all student forms (medical, media, google etc)
- Manage and understand Mozaik, GPI, school messenger, managebac, fusion & SSO
- Manage the maintenance of student files
- Change addresses and any related issues with student records
- Some evenings may also be required
- Other related tasks
- Staff and student absences
- Help with organization of convocation
- Help with organization of school photos and STM

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