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Administrative Assistant

4 months ago

SainteAnnedeBellevue, Canada MDA Full time

For those who dream of advancing our space in the Universe and on Earth, we’ll take you there.

Serving the world from our Canadian home and our global offices, MDA is an international space mission partner and robotics & space operations, satellite systems and geointelligence pioneer with a 50-year story of firsts on and above the Earth. Today, we're leading the charge towards viable Moon colonies, enhanced Earth observation, communication in a hyper-connected world, and more.

We’re fueled by a pioneering spirit that carries us beyond. And together we enable highly skilled people to continually push boundaries and tackle big challenges requiring solutions that endure and inspire.

Are you ready to launch the next stage of your career in the new space economy? We would love to hear from you

We’re on the hunt for an **Administrative Assistant **on our Satellite systems team at our Montreal office.

As the leading global independent commercial supplier of antennas, payloads, and electronics for communication and radar satellites, our team has successfully contributed to hundreds of missions in the past 60 years. With an extensive heritage in a wide range of solutions delivered to customers globally, our Satellite Systems team continues to grow and evolve on the ground and in the stars.

We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s and Canada’s leadership in this next golden age.

**Role**:
Reporting to the Senior Operations Manager of the MDA business unit, the Administrative Assistant provides administrative and secretarial support to the senior leadership team. The incumbent handles details of a highly confidential and critical nature with tact and diplomacy. Position requires knowledge of the company’s operations, policies and and people.

**Responsibilities/Tasks**:

- Coordinates and schedules meetings, conferences, visitors for the senior leadership team
- Manages the Vice-President’s calendar, including adding events, rescheduling appointments and providing daily briefings
- Collects and prepares information or presentation material for use in discussions and meetings
- Drafts communications
- Conducts research and creates reports on various topics based on the needs of the leadership team
- Processes all expense reports per company travel policies. Reconcile AMEX statement and receipts
- Keeps important information and documents organized physically, and electronically
- Handles travel arrangements for the leadership team

**Minimal Qualifications Required**:

- College diploma. Bachelor degree preferred.
- 5+ years’ experience in an Executive Assistant role.
- Strong analytical, administrative, organization and problem solving skills. Able to multi-task.
- Excellent skills working with Microsoft Outlook, Work, Excel, PowerPoint and various web conferencing tools.
- Must be detail oriented, as accuracy is essential in the preparation of reports and presentation materials.
- Must be a team player and willing to work outside normal hours occasionally.
- Requires excellent time management skills and possess a professional manner.
- Must be proficient in both French and English, oral and written.

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**Comments/Special Considerations**:
**Benefits statement**:
MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.

**Equal opportunity statement**:
**COVID statement**: