Administrative Assistant

2 weeks ago


Charlottetown, Prince Edward Island, Canada Cox Palmer Full time

We currently have an opening for an Administrative Assistant in our Charlottetown office.

Summary of responsibilities
  • Prepares, reviews and edits a wide range of legal documents and correspondence of a confidential nature, transcribing dictation as needed;
  • Creates and maintains a filing system; opens and closes files in a timely fashion. Performs conflict searches, external searches, and processes client intake forms;
  • Manages incoming and outgoing mail, e-mail, faxes and phone calls in a confidential, organized and efficient manner;
  • Establishes and maintains a current calendar of events and a deadline reminder system for assigned lawyer(s) - arranges meetings and schedules appointments;
  • Prepares statements of account (pre-bills), receipts incoming cheques and requests outgoing cheques, prepares lawyer expense claims and closes transactions;
  • Acts as a liaison between assigned lawyer(s) and clients, as well as internal departments and external affiliates including financial institutions, municipal and government departments as requested;
  • Where applicable, reviews court lists, posts/tracks time, and prepares and maintains clients' records (e.g. minute books);
  • Other related and administrative duties as assigned.
Skills & Qualifications
  • Degree or diploma in legal administration, business, office administration or an acceptable combination of education and experience;
  • Two to three years of experience working in an office administration position;
  • Above average proficiency in Microsoft applications including Word and Outlook; proficient in Microsoft PowerPoint and Excel;
  • Excellent written and verbal communication skills;
  • Organized approach to multitasking in a high activity environment;
  • Ability to work independently as well as in a team environment;
  • Ability to handle highly sensitive situations in a professional, confidential, and courteous manner.

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