Plant Administrator

4 weeks ago

Toronto, Ontario, Canada Vale Base Metals Full time
Who We Are:

Welcome to Vale. Our purpose is to improve life and transform the future. Together. We value our workforce and strive to offer continuous training and career development opportunities for our people.

Vale Base Metals is one of the world's largest producers of high-quality nickel and an important producer of copper and responsibly sourced cobalt. With headquarters in Toronto, Canada, and operations in Newfoundland & Labrador, Ontario, Manitoba, UK, Indonesia, and Brazil, we are delivering the critical building blocks for a cleaner, greener future.

Applying the latest technologies to sustainably mine the critical minerals that power electric vehicles, build renewable energy solutions, and help develop life-saving medical equipment is at the heart of what we do.

We invite you to be part of our evolution.

The Opportunity

We are currently seeking a Plant Administrator, Local to join our Smelter in Sudbury.

The Plant Administrator provides integrated administrative support such as data entry, records management, report generation, scheduling, etc. to the plant and mines in the Ontario Operations.

This role may require the incumbent to occasionally enter into operating areas of the plants and mines in order to provide support and shift work (including weekends) due to our 24/7 operations.

Although previous experience in mining or an industrial setting is considered an asset, we also appreciate that diversity of thought comes from our differences - and that's what makes us great

Accountabilities

In this position you will:
  • Provide office administration and support to the Plant (e.g. IT set up and decommissioning for employees, ZES lock box forms)
  • Responsible for maintaining the content on plant bulletin boards, intranet site and the distribution of printed communications.
  • Be responsible for managing and tracking change requests for employee work clothing.
  • Coordinate travel arrangements and submit travel reports.
  • Submit expenses for plant personnel.
  • Record and distribute minutes from OHSE/JHSC meeting and other meetings as required by Plant Management.
  • Maintain action registries as required by Plant Management (e.g. OHSE/JHSC).
  • Coordinate the review of job procedures. Update the job procedures once edits are complete.
  • Administer Local 6500 maintenance job postings and transfers at the plant.
  • Prepare, post and award Local 6500 operations job postings.
  • Participate in process improvement initiatives to support administration efficiencies.
  • Time, absence and incentive entry, reporting and support with strict adherence to payroll deadlines and Vale standards concerning employee pay matters (ex. eligibility for statutory holiday pay, vacation, ESA exceedances, sickness and accident benefits, daily vs. weekly overtime and other leaves of absence according to CBAs and company policy)
  • Support annual P & M employee vacation canvass preparation and system upload.
  • Provide SAP IM support including entering and updating information, triggering approval of incident closures, and monthly compliance reporting
  • VES reporting (records submission and regular plant status reports).
  • Collect, organize and maintain monthly employee safety documentation, workplace inspections or audits, and employee attendance.
  • Perform regular monthly Safety Plan Tracking compliance reports.
  • Collect, organize, maintain, and post plant overtime record information in accordance with the CBA and Overtime Policy.

    Hours of Work: Day Shift

    Location: Smelter

    Paygrade: F $62,387.94 to $77,931.94

    Posting Date: May 3, 2024

    Closing Date: May 18, 2024

    Short List/Pre-screening Criteria

    *Applicants are strongly encouraged to tailor their application for this opportunity by ensuring that the qualifications and specific skills listed below are clearly indicated on their application.

    Interview/Testing/Reference Criteria

    QUALIFICATIONS AND SPECIFIC SKILLS (40%):

    5 Education: The successful candidate will possess a College Diploma in Business, Office Administration, or in a related field such as Payroll, Accounting, or Human Resources.

    25 Computer Skills: Comprehensive knowledge and experience using various internal Vale systems such as PeopleSoft, SAP Incident Management, SAP Travel, Vale Educational System (VES), SharePoint, Business Objects, Operational Reporting Portal (ORP), OD Travel Expense Vale Support Centre, and Safety Plan Tracker is required. Must possess strong keyboarding skills and advanced software skills in Microsoft Office (Excel, Word, PowerPoint, Outlook, Access and Visio).

    10 Experience: The ideal candidate will possess a minimum of six to eighteen months of similar administration support experience, ideally in an industrial environment. Must possess customer service experience.

    REQUIRED COMPETENCIES (30%):

    6 Drive for Sustainability - Identify and deal with issues proactively, seizing opportunities that arise in order to accomplish organization objectives. Continuously search for ways to add value and support administrative efficiencies in the plant. Must value participation on continuous improvement initiatives to support the business.

    6 Flexibility/Adaptability - Changes viewpoints, behavior and work methods in response to business demands, copes with complex situations, recovers quickly from setbacks and learns from experience. Must be adaptable and flexible in response to new or changing requirements. Must possess strong organizational skills to prioritize several ongoing administration tasks and plant management requests, while continuing to meet the daily plant reporting requirements.

    6 Analytical Skills - Capacity to interpret, link and analyze information in order to understand issues. Frequent problem solving using mathematical concepts and numerical equations. Must possess the ability to track trends and variances, be able to interpret data in Excel.

    6 Building Relationships - Build and leverage mutually beneficial alliances and networks, both internal and external, to foster company's objectives in alignment to the company's culture and values. Work collaboratively with others to achieve common goals and positive results. Must possess strong interpersonal and communication skills. Customer focused approach.

    6 Safety - Acts in a manner that ensures the health and safety of self and others. Anticipate, identify and act to correct workplace situations that have potential danger to self and others.

    OTHER REQUIRED SKILLS (30%):

    Further information will be gained through the technical interview, possible testing and reference check regarding other required skills (including abilities and knowledge, reading and writing skills, equipment knowledge) needed for the role.

    15 Skills testing for keyboarding, software and system proficiency.

    10 Time and absence adherence to Vale's governing policies and CBA articles; data entry of time, attendance and mines incentives, regular reporting, review and analyze employee pay for accuracy, strict adherence to deadlines, ability to maintain confidentiality, troubleshooting skills.

    5 Utilize system parameters to generate reports and analyze data.

    What We Offer You
    • Competitive salary
    • Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
    • Leave for all of life's reasons (vacation, flex, sick, parental)
    • Work culture dedicated to safety, diversity & inclusion, and career growth.
    • Grow your career in a large and global company, and mining industry leader.
    • Employee Family Assistance Program
    • Online training and career development opportunities

      Comments:

      These positions are covered under the Collective Agreement between Vale and the Local United Steelworkers.

      Applicants are encouraged to review the Job Selection Posting Process for Local Employees located on the Ontario Operations Human Resources website.

      We appreciate your interest in being a part of the team though only those applicants who are selected for interviews will be contacted.

      Include to Transform

      At Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

      Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

      In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

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