Administrative Assistant

3 weeks ago

Toronto, Ontario, Canada Linde Full time
Linde is a leading global industrial gases and engineering company with 2022 sales of $33 billion. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain and protect our planet.

The company serves a variety of end markets including chemicals & refining, food & beverage, electronics, healthcare, manufacturing and primary metals. Linde's industrial gases are used in countless applications, from life-saving oxygen for hospitals to high-purity & specialty gases for electronics manufacturing, hydrogen for clean fuels and much more. Linde also delivers state-of-the-art gas processing solutions to support customer expansion, efficiency improvements and emissions reductions.

For more information about the company and its products and services, please visit

At Linde, every day is an opportunity: an opportunity to learn, to grow, to share success and to contribute to one of the world's leading industrial gas and engineering companies. Seize the opportunity: take your next step with us and join our team.

Process Support (Admin Assistant) - North York, ON

Primary Purpose

This position supports the inside sales, customer service, and operations departments by performing a variety of key administrative and reception tasks in high volume packaged gas distribution centre.

Key Accountabilities
  • Answer and direct inbound calls
  • Amend, cancel, and/or push orders through for accurate and timely invoicing - based on paperwork, reports, and direction for various departments
  • Process customer payments and assist with requests for invoices, statements, packing slips, POD's and other documents as needed
  • Monitor and answer e-mail inquires
  • Sort and process incoming/outgoing mail
  • Scan and file order paperwork
  • Order, track, and manage office supply orders for branches in BC
  • Manage the Delta branch's visitor's log
  • Maintain the branch and phone directory
  • Assist with daily bank deposits sent via courier
  • Assign consignment depot documentation
  • Prepare plant employee timecards and timecard labels
  • Help create internal communication materials for the branch, such as flyers, posters, memos, etc. for team events, meetings, holidays, and other occasions


Required Qualifications
  • Experience in a customer-facing administrative role
  • Courteous demeanor and excellent phone etiquette
  • A keen eye for detail and problem-solving
  • Strong organizational and multitasking skills
  • Ability to multi-task and maintain calm under pressure
  • Motivated to continuously learn and adapt to new challenges and opportunities, with the ability to cross-train for efficiency purposes and professional development
  • Solid working knowledge of MS Office, especially Word, Excel, and PowerPoint
  • A positive attitude and collaborative spirit - with the ability to work as part of a diverse team

Preferred
  • Credit and collections, professional administrative background preferred
  • Experience and aptitude with computer systems and a variety of software. Experience with an ERP is a plus

Linde has an extensive background check process which may include but is not limited to, a criminal background review, pre-employment medical, driver's license and abstract review, and may also include reference checks, employment and education verification.

Linde Canada Inc. is committed to providing accommodations for people with disabilities. Applicants requiring accommodation during the recruitment and selection process are encouraged to make their needs known in advance if accommodation is required. We will work with you to meet your needs.

We are committed to employment equity for women, aboriginal people, visible minorities, and persons with disabilities. Interested candidates from these groups are encouraged to apply.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

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