PI Administrative Assistant

4 weeks ago

Toronto, Ontario, Canada Alstom Full time

Req ID:447083

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Responsibilities:

Act as the point of contact between the Top Management

Undertake the tasks of receiving calls, take messages and routing correspondence

Handle requests and queries appropriately

Maintain professional and personal agenda, arrange meetings and appointments and provide reminders

Produce reports, presentations and briefs

Develop and carry out an efficient documentation and filing system

Travel management

  • Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims

Invoice management; Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses

Support logistics organization for Executive & HR seminars

Maintain records related to grievances, performance reviews, and disciplinary actions

Maintain computer system by updating and entering data/Creating and distributing documents

Serve as a point of contact with benefit vendors/administrators

Take charge of all Purchase Request, Purchase Orders including managing external vendor queries

Qualification:

High school degree minimum

Similar experience 2-5 years

Ability to communicate at all levels and work effectively as part of a team.

Ability to communicate (written and verbal) with suppliers effectively and negotiate when necessary.

Ability to process a high volume of data under time pressure.

Good excel skills and experience of SAP, purchase order system or other ERP systems preferable.

Well-developed problem solving skills.

Ability to plan and prioritise work in order to meet challenging objectives.

Possess expediting and influencing skills, must be assertive and proactive.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:

Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

Job Type:​Experienced​

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