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Executive Assistant

2 months ago

Toronto, Ontario, Canada Independent Electricity System Operator Full time
Executive Assistant, Vice President - Corporate Relations Stakeholder Engagement & Innovation

This is a unique opportunity to join our team as an Executive Assistant to the Vice President of Corporate Relations Stakeholder Engagement & Innovation. As a key member of our senior leadership team, you will provide high-level administrative support, ensuring the smooth operation of the business unit.

Key Responsibilities:
  • Administrative Support: Provide full executive administrative support to the Vice President, including preparation of confidential documents, correspondence, and reports.
  • Communication and Coordination: Communicate corporate or business unit priorities, information, or data to other members of the business unit management team, the business unit, or other stakeholders.
  • Meeting and Event Planning: Schedule, organize, and participate in senior management meetings, and make travel arrangements as needed.
  • Record-Keeping and Filing: Maintain files and record-keeping systems for the Business Unit, including filing and routing materials, correspondence, and incoming mail.
  • Financial Management: Coordinate preparation of the Business Unit budget, verify and process invoices, and review and verify credit card reconciliations.
  • Space Coordination: Coordinate space requirements for the business unit, attend meetings to represent the Business Unit on issues related to space planning and accommodation.
What You'll Be Doing:
  • Preparing Correspondence and Reports: Prepare correspondence and reports, including confidential documents, such as Board correspondence, position papers, and responses to grievances.
  • Research and Data Analysis: Research issues, gather and summarize data, statistics, or information, and provide input and take minutes of business unit meetings.
  • Travel Arrangements: Make travel arrangements for meetings and conferences, and anticipate and initiate action to conserve time commitments of the Vice President.
Requirements:
  • High-Level Administrative Experience: Proven experience in providing high-level administrative support to senior leaders.
  • Communication and Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders.
  • Organizational and Time Management Skills: Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects.

This is an exciting opportunity to join our team and contribute to the success of our business unit. If you are a highly organized and detail-oriented individual with excellent communication and interpersonal skills, we encourage you to apply.