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Executive Assistant

2 months ago

Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time
About the Opportunity

The Administrative Support Specialist is a key member supporting the daily operations of the organization and provides confidential administrative support to the Director by effectively coordinating the day-to-day operation of the office and Director's department. Primary responsibilities include dealing with sensitive and confidential information; responding to inquiries and fielding calls as necessary; preparing correspondence; scheduling appointments and meetings; drafting agendas, recording, transcribing and distributing minutes; maintaining databases and filing systems; and performing general office duties, such as initiating and responding to emails, processing mail, faxing, photocopying, ordering supplies, and other related duties as assigned.

About You
  • Post-Secondary diploma in a recognized office administration, business administration or secretarial program
  • Undergraduate degree an asset
  • International Association of Administrative Professionals (IAAP) certification is an asset
  • Minimum of five (5) to seven (7) years' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within a healthcare setting
  • Excellent interpersonal and communication skills, high degree of tact, judgment and confidentiality
  • Excellent organizational and time management skills
  • Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies (including Microsoft Office and Outlook)
  • Competencies in other languages an asset, French preferred
Hours
  • Permanent Full Time; 75 hours bi-weekly
Compensation and Benefits

$29.73 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.