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Justice Officer 3, Court Administration

1 month ago

Kentville, Canada Province of Nova Scotia Full time

**Department**:Justice

**Location**:KENTVILLE

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:25-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice, including court administration and security.

The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court, and Bankruptcy Court. The courts act independently from the government to address individual cases.

**About Our Opportunity**:
As the Justice Officer 3, you may schedule court hearings held at all levels of the Court, manage a caseload of files, and act as the liaison between the Court, and members of law enforcement agencies, the legal profession, and the public. You may also scrutinize documents and determine corrective measures where necessary and execute duties as a Justice of the Peace. You will perform your duties in accordance with, and as assigned under, the Court Officials Act.

**Primary Accountabilities**:
The Court Administration's responsibilities include:

- Schedule Court cases and respond to inquiries and information requests from the public
- Prepare and distribute court orders and dockets
- Document management, Exhibit control, statistical data collection, and general accounting
- Manage a caseload of files to ensure effective and efficient client service.
- Train and mentor new staff in day-to-day operational activities
- Liaise with the Judiciary and legal profession
- You may be required to attend Court, perform Court-related functions, and perform the duties of a Justice of the Peace.

**Qualifications and Experience**:
As the successful Justice Officer 3, you will have two years of post-secondary education in a related discipline plus five years related experience in a legal environment; an equivalent combination of training and experience with exposure to the justice system will be acceptable.

You will also possess excellent proofreading, spelling and grammar skills. Your superior organizational abilities and strong prioritization skills, with a combination of speed and accuracy, assist with your attention to detail for a variety of tasks while meeting tight deadlines. You may also be required to have general accounting skills, scheduling skills and/or interviewing and assessing skills. You can work independently and as part of a team.

You must be fair and impartial to all clients using a high degree of confidentiality while exercising your excellent interpersonal and communication skills, particularly listening skills, when dealing with difficult people in complex, sensitive and stressful situations. Tact and discretion are essential.

You must demonstrate an understanding and knowledge of the Rules and Statutes that govern the courts as well as a sound working knowledge of legal documents, forms, court procedures and legal terminology. You will demonstrate a high level of initiative and problem-solving abilities and readily accept responsibilities.

Training and/or experience in mediation and non-conflict resolution and bilingualism (English and French), with oral and written skills, would be considered assets.

We will assess the above qualifications using one or more of the following tools: written examination, typing test, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
Include, but not limited to:

- A 2 year certificate/diploma in a related discipline plus 5 years of related experience
- A 1 year certificate/diploma in a related discipline plus 6 years of related experience
- A 4 year Bachelor’s degree in a related discipline plus 3 years of related experience
- A 3 year Bachelor’s degree in a related discipline plus 4 years of related experience
- Seven years of related experience with exposure to the justice system

**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation, and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

**Working Conditions**:

- Normal work week is 35 hours/week, 7 hours/day (typically the hours are 8:30 AM to 4:30 PM, this may vary depending on operational needs)
- Your personal resiliency is essential to meet the emotional demands of this position. You may be immersed in high-stress situations and encounter distraught and difficult individuals.
- Handling some exhibits may be mentally or physically disconcerting
- May involve extensive keyboarding as well as long hours sitting in a formal courtroom envi