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Administrative Assistant

4 months ago

Montreal, Quebec, Canada Randstad Canada Full time
Do you have experience as an Administrative Assistant? Does the fast-paced and dynamic investment environment appeal to you?

We are looking to fill a senior administrative assistant position in hybrid mode for our Square Victoria office.
This is a replacement for a period of approximately 6 months.


Reporting to the Director of Administration and Investment Support, Investment Funds and external management, your role consists of taking charge of activities related to the administrative support of the business sector with rigor and professionalism.

Advantages

  • Beautiful working environment and dynamic team
  • Hybrid working mode: Tuesday-WednesdayThursday in the office
  • Social advantages
  • Competitive salary
Responsibilities

  • Ensure the coordination and smooth running of events and outreach activities;
  • Manage the agenda of certain team leaders;
  • Plan and organize business travel as well as certain expense accounts according to current policies;
  • Organize the logistics of meetings and committees, including the preparation of agendas and files, as well as ensuring the necessary follow-ups;
  • Assistance with the preparation and correction of documents;
  • Management of SharePoint sites, Teams, Outlook mailbox, Eureka;
  • Act as an administrative resource person for team employees, space layout and the arrival of new employees.
Qualifications
What you bring

  • College diploma in administration or office automation or any other training deemed relevant for the position;
  • Minimum of five (5) years of experience in an administrative assistant role;
  • An equivalent combination of education and experience may be taken into consideration;
  • Strong writing and visual communication skills;
  • Excellent command of the Microsoft Office suite, Outlook, Teams;
  • Oral and written bilingualism.
What you are

  • Ambition
  • Accountability
  • Opening
  • Collaboration, team player
  • Sense of planning, organization and initiative
  • Rigor, efficiency, autonomy
Summary

Are you interested in this position? Please send your application by email to and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human Forward

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada.

As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.


Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.