Program Administrative Support Clerk

2 weeks ago

Penetanguishene, Ontario, Canada Ombudsman Ontario Full time
The Ministry of the Solicitor General establishes, maintains, operates and monitors correctional institutions across the province.

We are seeking highly motivated individuals with excellent information management and administrative skills to join our teams as a Program Administrative Support Clerk.

The successful candidates will provide a wide range of administrative support to a large team.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.


We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.


Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.


We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?In this role, you will:

  • Oversee the flow of information, track documents and maintain accurate records using online applications
  • Gather and verify information, and liaise with appropriate contacts to obtain clarification or share information
  • Establish and maintain a filing system
  • Prepare a variety of correspondence, including letters, memos, reports, charts, graphs and standing orders
  • Proof read documents for accuracy, grammar and formatting

Please note:

This position works on a rotating schedule of weekday shifts (7 am to 3 pm), late afternoon shifts (10 am - 6 pm), and weekend shifts (10 am - 6 pm).

How do I qualify?Analytical, Problem Solving and Organizational Skills

  • You can identify and resolve administrative-related issues
  • You can verify accuracy and completeness of documents, files and information, and correct discrepancies
  • You can determine workload priorities and manage conflicting deadlines
Information Management Skills

  • You have proven experience to oversee the flow of information and track documents
  • You can establish and maintain a filing system in accordance with record management guidelines and standards
  • You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information
Computer Skills

  • You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information
Administrative Skills

  • You have proven experience working in a team environment to provide a wide range of administrative services
  • You have proven experience working in a large organization or within an institutional setting
Communication and Interpersonal Skills

  • You can communicate and work effectively within a multi-disciplinary team environment
  • You have excellent writing skills to prepare written correspondence

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