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Executive Assistant

2 months ago

Toronto, Ontario, Canada RBC - Royal Bank Full time

Executive Assistant sought to provide high-level administrative support to senior executives in Global Investment Banking, requiring exceptional organizational skills, strong relationships, and ability to juggle multiple demands in a fast-paced environment.

The ideal candidate will have at least 5 years of experience as an executive assistant, supporting senior executives, and possess strong verbal and written communication skills, a proactive mindset, and ability to partner effectively with key stakeholders.

Key responsibilities include:

  • Maintaining schedules and calendars for senior executives, prioritizing and triaging as needed
  • Exhibiting initiative and "follow-through" to help leadership teams, identifying areas where assistance can be provided
  • Communicating status of key deliverables on a timely basis
  • Performing administrative tasks, including coordinating meetings, setting up conference calls, and managing expense reports
  • Reviewing and emailing requests for approval, printing and binding presentation materials, and making travel arrangements
  • Maintaining organized filing systems, both digitally and with paper documents
  • Acting as backup to other department staff members as needed
  • Participating in special projects as requested

Requirements:

  • Minimum 5+ years' experience in an executive assistant capacity supporting senior executives
  • Secondary education required
  • Strong verbal and written communication skills, both internally and externally
  • Proactive, solutions-oriented mindset and ability to anticipate needs
  • Ability to partner effectively with key stakeholders, build strong collaborative relationships
  • Demonstrate ownership and execution of primary responsibilities
  • Outstanding time management skills, diplomacy, tact, and positive can-do attitude
  • Ability to maintain consistent and high levels of performance
  • Enjoys working in a time-sensitive, fast-paced environment
  • Capable of multi-tasking across projects when needed
  • Experience working on highly confidential projects with appropriate discretion and sensitivity
  • Strong working knowledge of Word, Excel, PowerPoint, and Outlook

Royal Bank of Canada (RBC) is a leading financial institution committed to building inclusive teams and an equitable workplace for its employees. We strive to provide an accessible candidate experience for our prospective employees with different abilities.

We offer a comprehensive Total Rewards Program, including bonuses and flexible benefits, competitive compensation, and opportunities for professional growth and development.

Job Skills:

  • Communication
  • Data Entry
  • Detail-Oriented
  • Email Services
  • Office Administration
  • Presentation Software
  • Spreadsheet Software
  • Teamwork
  • Time Management
  • Word Processing Software