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Montreal, Quebec, Canada Intact Full time

We're looking for a highly organized and motivated individual to join our Corporate Secretary's Office team in IFC's Corporate Legal Department. As a Senior Law Clerk, you will play a key role in ensuring the efficient delivery of legal and governance matters.

Key Responsibilities:

  • Perform a variety of legal and administrative duties, coordinating and assisting other law clerks or lawyers with assigned matters.
  • Prepare and file articles and corporate documentation, including incorporations, amendments, continuances, amalgamations, and dissolutions.
  • Prepare and maintain minute books, and file annual returns, business name, partnership, and limited partnership registrations.
  • Support with the drafting of the Annual Report and management proxy circular, and organize the Annual General Meeting.
  • Other legal and corporate secretarial functions, including answering questions from and identifying and providing documents to various Business Units.
  • Support in special projects and any other related tasks.

Regulatory Compliance:

  • Conduct statutory online or paper filings for the licensing and registrations for all regulated entities of the Group, annual returns, and extra-provincial filings in accordance with jurisdictional requirements.

Boards and Committees:

  • Support planning, scheduling, and organizing meetings for the Board of Directors and Board Committees.
  • Prepare drafts of Board and committee meeting notices, agendas, minutes, resolutions, and other material as needed.
  • Collate and circulate meeting materials via the board portal (Dilligent).
  • Arrange the logistics and facilitate Board meetings, arrange for room booking, audio/visual equipment, and catering (when required), including offsite.

Subsidiary Management:

  • Responsible for the management of a portfolio of subsidiary entities.
  • Ensure compliance with all authorities as required by company by-laws, relevant government laws, and regulations.

Requirements:

  • A minimum of 5 years of experience as a law clerk/paralegal in a large law firm or a large internal legal department, in corporate and/or insurance law.
  • Paralegal/Law Clerk Diploma in College Studies (CDS) or undergraduate university degree in law (or equivalences).
  • Superior organization skills and ability to deliver results in a fast-paced dynamic environment.
  • Strong resourcefulness, ability to work autonomously, and strong judgment.
  • Ability to handle multiple priorities and deadlines.
  • Excellent listening and communication skills and the ability to tactfully foster strong working relationships.
  • Proven ability to maintain discretion and strict confidentiality.
  • Strong computer skills, including but not limited to Word, Outlook, and corporate databases.
  • For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country and internationally.
  • No Canadian work experience required, however, must be eligible to work in Canada.

What We Offer:

  • A financial rewards program that recognizes your success.
  • An industry-leading Employee Share Purchase Plan; we match 50% of net shares purchased.
  • An extensive flex pension and benefits package, with access to virtual healthcare.
  • Flexible work arrangements.
  • Possibility to purchase up to 5 extra days off per year.
  • An annual wellness account that promotes an active and healthy lifestyle.
  • Access to tools and resources to support physical and mental health, embracing change, and connecting with colleagues.
  • A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs.
  • Inclusive employee-led networks to educate, inspire, amplify voices, build relationships, and provide development opportunities.
  • Inspiring leaders and colleagues who will lift you up and help you grow.
  • A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We Are an Equal Opportunity Employer:

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We'll work with you to meet your needs.

Click here to review other important information about the hiring process, including background checks, internal candidates, and eligibility to work in Canada.

If you are an employee of Intact or belairdirect, please apply for this role on Contact People.