Administrative Assistant

2 weeks ago

Vancouver, British Columbia, Canada UBCPACTRA Full time
Salary: $62,917.05

Position: Administrative Assistant (Exempt Position)

Start Date: As soon as possible.

Duration of Appointment: Full-Time, Temporary

The Union of British Columbia Performers (UBCP/ACTRA) is an autonomous branch of the Alliance of Canadian Cinema, Television and Radio Artists (ACTRA) the national organization of professional performers working in the English-language recorded media in Canada. ACTRA represents the interests of 28,000 members across Canada.

UBCP/ACTRA is seeking an Administrative Assistant to the Executive Board and Management Team.

The Administrative Assistant will have excellent organizational and problem solving skills, excellent written and verbal communication skills and the ability to adapt to changing priorities. As the Administrative Assistant, you will have the opportunity to work on various clerical and administrative assignments, and will be responsible for providing confidential support to the Executive Board and Management Team. This position requires a detail oriented administrative professional with intermediate technical skills and the ability to work effectively and efficiently in a fast-paced and sometimes high-stress environment.

RESPONSIBILITIES:

  • Provides confidential administrative support to the Management Team and Executive Board.
  • Produces various documents, forms, memos, emails, spreadsheets, agendas, meeting minutes and other routine correspondence for the Management Team and Executive Board.
  • Maintains confidential filing and record-keeping systems to ensure the efficient and secure storage and retrieval of correspondence, reports, reference material and other documents.
  • Supports the periodic audit of confidential files and systems.
  • Organizes and coordinates meetings for the Management Team.
  • Organizes travel arrangements and functions for Management Team and Executive Board.
  • Organizes catering for Executive Board meetings.
  • Maintains contact lists, retrieves, compiles and distributes materials for meetings and takes and transcribes minutes for Management Meetings and Executive Board Sub-Committee Meetings.
  • Provides administrative support to other projects, programs and related duties as may be assigned from time to time by the Management Team.

EDUCATION & EXPERIENCE:

  • Two (2) years of administrative or executive support experience, preferably supporting multiple leaders.
  • College diploma or undergraduate degree in business administration or an equivalent combination of experience and training.
  • Experience working with a volunteer board of directors is preferred.
  • Previous experience as an executive assistant would be considered an asset
  • Experience working in a role requiring a high degree of discretion and confidentiality.
  • Experience with minute taking is desired.

SKILLS & ABILITIES:

  • Ability to be proactive in assessing the needs of Management and Executive Board Members.
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills including the ability to work tactfully and diplomatically with both internal and external stakeholders
  • Excellent organizational skills with a keen attention to detail, the ability to prioritize tasks effectively and excellent follow up in a timely manner.
  • Demonstrated ability to maintain professionalism, confidentiality and handle sensitive information with discretion.
  • Flexibility and willingness to adapt to changing conditions and needs.
  • Demonstrated proofreading and literacy skills.
  • Proficiency in all office software, including word processing, spreadsheets, presentation software, scheduling and survey platforms.

KEY RELATIONSHIPS:

Reports to: Executive Administrative Director

Direct Reports: None

Engages with: Executive Board

Executive Administrative Director

Management Team

UBCP/ACTRA Staff

UBCP/ACTRA Members

OTHER:

HOURS OF WORK: 5 days per week (35 hours). Regular office hours M-F 8:30 am to 4:30 pm.

SALARY: This position has a current annual salary of $62,917.05

START DATE: As soon as possible.

DEADLINE: The deadline for receipt of applications is no later than 4:30 pm, May 10, 2024.

APPLICATION: Interested internal candidates should apply by submitting their current cover letter and resume detailing their experience and skills.

  • Administrative Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr6)Job TitleAdministrative AssistantDepartmentAdministrative SupportCompensation Range$4, $4,676.00 CAD MonthlyPosting End DateMay 10, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateThis position is...

  • Administrative Assistant

    16 hours ago

    Vancouver, British Columbia, Canada Salvation Army Full time

    Description The Administrative Assistant provides centralized reception and clerical assistance in the Southview office. This role encompasses various duties and responsibilities in keeping with the standards of Southview Heights & Terrace. KEY RESPONSIBILITIES: Performs all duties associated with reception including assisting residents with enquiries and...

  • HR and Administrative Assistant

    7 days ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleHR and Administrative AssistantDepartmentResources & Admin Services | Department of Zoology | Faculty of ScienceCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateMay 18, 2024Note: Applications will be accepted until 11:59 PM on the day prior to...

  • Civl Administrative Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6)Job TitleCIVL Administrative AssistantDepartmentStudent Support | Department of Civil Engineering | Faculty of Applied ScienceCompensation Range$4, $4,676.00 CAD MonthlyPosting End DateApril 25, 2024Note: Applications will be accepted until 11:59 PM on the day...

  • Departmental Assistant, Administration

    4 weeks ago

    Vancouver, British Columbia, Canada Canadian Broadcasting Corporation Full time

    Position Title: Departmental Assistant, Administration (On Site) (English Services)Status of Employment:PermanentPosition Language Requirement:EnglishLanguage Skills:English (Reading), English (Speaking), English (Writing)Work at CBC/Radio-CanadaAt CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our...

  • Administrative Assistant, Finance

    3 weeks ago

    Vancouver, British Columbia, Canada Taseko Gibraltar Mines Full time

    Position at Gibraltar Mine PositionAdministrative Assistant, FinanceCompanyGibraltar Mines LimitedLocationMcLeese Lake, BCReporting RelationshipManager, AdministrationSalary Range$60,000 to $76,000WebsiteCompany Background and CultureWith headquarters in Vancouver, Canada, Taseko Mines Limited is a leading North American copper producer across a range of key...

  • Finance and Administration Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Canadian Bar Association of BC Full time

    The Canadian Bar Association, BC Branch (CBABC) is the leading legal professional association with 7,900 members. We are the essential ally and advocate of lawyers, providing professional development and valuable networking opportunities and serve our members and their interests in advocacy by promoting fair justice systems, facilitating effective law...

  • Administrative Assitant

    4 weeks ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Administrative Assistant Job ID: PL Location: Vancouver, BCOverview:The Administrative Professional Level 1 completes administrative tasks to optimize the capacity of senior management (Director level and above) and staff in support of achieving the business group's goals. This role is for an admin assistant who will be supporting a Director -...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am - 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    1 week ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Arts Research Centres Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr6)Job TitleArts Research Centres AssistantDepartmentResearch Facilitation Support | Dean of Arts OfficeCompensation Range$4, $4,676.00 CAD MonthlyPosting End DateMay 6, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date...

  • Assistant manager

    16 hours ago

    Vancouver, British Columbia, Canada Burdock & Co Full time

    Michelin starred Burdock & Co restaurant is looking for an assistant manager with experience in delivering exceptional service to guests, overseeing daily operations and supporting the team. Some administrative duties are involved in the role. Wine knowledge is essential for this role. Hours are flexible. Please email resumes to

  • Events and Logistics Assistant

    4 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleEvents and Logistics AssistantDepartmentDean's Office Administration | Special Projects and Administration | Dean's Office | Faculty of Applied ScienceCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateApril 26, 2024Note: Applications will be...

  • Benefits Administrator

    6 days ago

    Vancouver, British Columbia, British Columbia, Canada Navacord Full time

    This role is being posted on behalf of Navacord partner Dehoney Financial Group (DFG).POSITION OVERVIEWThe Benefits Administrator provides Third Party Administration for Dehoney Financial Group (DFG) which includes the administration, education, and communication of the Group Insurance Program and other benefits available to our clients. The role liaises...

  • Executive Assistant, Executive Education

    2 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Administrative Support 4 (Gr7)Job TitleExecutive Assistant, Executive EducationDepartmentAdministrative Support | Executive Education | UBC Sauder School of BusinessCompensation Range$4, $4,827.00 CAD MonthlyPosting End DateMay 7, 2024Note: Applications will be accepted until 11:59 PM on the...

  • Business Administrator

    6 days ago

    Vancouver, British Columbia, British Columbia, Canada Fulcra Asset Management Inc. Full time

    Fulcra Asset Management Inc.Fulcra Asset Management is a boutique investment management firm based in Vancouver. Founded in 2009, Fulcra invests in North American credit markets employing a deep value research-driven approach to investing in corporate securities. Fulcra is dedicated to generating consistent absolute returns for client with the primary focus...

  • Undergraduate Programs Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6)Job TitleUndergraduate Programs AssistantDepartmentAdministrative Support | BIE Advising and Work Learn_TA | Vancouver School of EconomicsCompensation Range$4, $4,676.00 CAD MonthlyPosting End DateMay 16, 2024Note: Applications will be accepted until 11:59 PM on...

  • Research Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 116Job ProfileCUPE 116 Hourly - Research Assistant /Technician 2Job TitleResearch AssistantDepartmentResearch Group | Dr. Lianne Tomfohr-Madsen | Department of Educational and Counselling Psychology, and Special Education | Faculty of EducationCompensation Range$ $29.82 CAD HourlyPosting End DateMay 19, 2024Note: Applications...