Administrative Assistant

1 week ago

Kentville, Nova Scotia, Canada Nova Scotia Health Full time

Administrative Assistant - Maintenance and Operations

Req ID: 187314
Location: Preferred location - Bridgewater; flexible within the province
Department: FMS Maintenance & Operations
Type of Employment: Permanent Hourly FT (100%) x 1
Management/Non Union Position
Posting Closing Date: 13-Sep-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

About the Opportunity

The Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Director's office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with zone managers and administrative assistants within the portfolio and across the health authority. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the Maintenance and Operations team and extended FMS group as required. This position works closely with the Administrative Assistant to the Senior Director, Facilities Management and Support.

About You

We would love to hear from you if you have the following:

  • Post secondary diploma in a recognized office administration, business administration or secretarial program
  • Undergraduate degree considered an asset
  • 5 years administrative support and office coordination required
  • International Association of Administration Professionals (IAAP) certification is an asset
  • Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

Permanent, full-time position; 75 hours bi-weekly

Compensation and Benefits

$ $29.73 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

  • Site Administrative Assistant

    18 hours ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Job Title: Site Administrative Assistant Req ID: Location: Western Zone, Valley Regional Hospital Department: OPWZ Medicine & Patient Flow WZ Type of Employment: Permanent Hourly FT (100%) Management/Non Union Position Nova Scotia Health is a leading healthcare provider in Nova Scotia, offering a wide range of services to patients across the province. We're...

  • Site Administrative Assistant

    1 week ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID: 186655 Location: Western Zone, Valley Regional Hospital Department: OPWZ Medicine & Patient Flow WZ Type of Employment: Permanent Hourly FT (100%) x 1 Management/Non Union Position Posting Closing Date: 11-Sep-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients...

  • Administrative Assistant

    1 week ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityThe Administrative Assistant plays a vital role in supporting the daily operations of the hospital and provides confidential administrative support to the Director and the site. Key responsibilities include:Providing administrative support to the Director and the site, including coordinating meetings, preparing correspondence, and...

  • Administrative Assistant

    8 hours ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityThe Site Administrative Assistant plays a vital role in supporting the daily operations of Valley Regional Hospital, providing confidential administrative support to the Director and coordinating the day-to-day activities of the Site office. Key responsibilities include handling sensitive information, responding to inquiries, preparing...

  • Victim Services, Administrative Assistant

    1 week ago

    Kentville, Nova Scotia, Canada Government of Nova Scotia Full time

    Competition # : 43963 Department: Justice Location: KENTVILLE Type of Employment: Relief Union Status: Exclusion - Non Union - NSPG Closing Date: 19-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Maintenance Enforcement and Victim Services Division of the Department of Justice helps facilitate court ordered child and spousal...

  • Administrative Support Specialist

    4 weeks ago

    Kentville, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Position OverviewThe Administrative Support Specialist plays a vital role in ensuring the smooth operation of our healthcare facility. This position is responsible for providing confidential administrative assistance and comprehensive support to the executive leadership, facilitating the efficient management of daily activities.Key ResponsibilitiesManage...

  • Administrative Support Specialist

    4 weeks ago

    Kentville, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Position OverviewThe Administrative Support Specialist plays a vital role in facilitating the efficient operations of the healthcare facility. This position is responsible for providing confidential administrative assistance to the management team, ensuring smooth daily operations.Key ResponsibilitiesManage sensitive and confidential information with...

  • Administrative Support Specialist

    4 weeks ago

    Kentville, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Position OverviewThe Administrative Support Specialist plays a vital role in facilitating the efficient operations of the healthcare facility. This position provides essential confidential administrative assistance to the leadership team and ensures the smooth functioning of the office environment.Key ResponsibilitiesManage sensitive and confidential...

  • Customer Service Assistant

    4 weeks ago

    Kentville, Nova Scotia, Canada Farm Credit Canada Full time

    Position Overview: We are seeking a dedicated individual to join our team in a casual capacity, providing essential support in customer service. The ideal candidate will possess strong interpersonal skills and a commitment to delivering excellent service. Key Responsibilities: Assist customers with inquiries both in-person and via telephone. Update and...

  • Judicial Administration Officer

    4 weeks ago

    Kentville, Nova Scotia, Canada The Government of Nova Scotia Full time

    Competition #: 43846Department: JusticeLocation: KENTVILLEType of Employment: TermUnion Status: NSGEU - NSPGAbout UsThe Court Services Division of the Nova Scotia Department of Justice is committed to delivering exceptional service and ensuring a fair and accessible judicial process, which encompasses court administration and security.This Division provides...

  • Executive Assistant

    1 week ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityThe Administrative Support Specialist is a key member supporting the daily operations of the organization and provides confidential administrative support to the Director by effectively coordinating the day-to-day operation of the office and Director's department. Primary responsibilities include dealing with sensitive and confidential...

  • Executive Assistant

    7 days ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityThe Administrative Support Specialist is a key member supporting the daily operations of the organization and provides confidential administrative support to the Director by effectively coordinating the day-to-day operation of the office and Director's department. Primary responsibilities include dealing with sensitive and confidential...

  • Executive Assistant

    1 week ago

    Kentville, Nova Scotia, Canada Nova Scotia Health Authority Full time

    About the OpportunityThe Administrative Support Specialist is a key member supporting the daily operations of the organization and provides confidential administrative support to the Director by effectively coordinating the day-to-day operation of the office and Director's department. Primary responsibilities include dealing with sensitive and confidential...

  • Victim Services Coordinator

    2 weeks ago

    Kentville, Nova Scotia, Canada The Government of Nova Scotia Full time

    About Our OpportunityWe are seeking a highly organized and detail-oriented Victim Services Coordinator to join our team at The Government of Nova Scotia. As a key member of our team, you will be responsible for providing administrative support to our Victim Services Program, ensuring the smooth delivery of services to victims of crime.Key...

  • Victim Services Coordinator

    3 days ago

    Kentville, Nova Scotia, Canada Government of Nova Scotia Full time

    About Our OpportunityWe are seeking a highly organized and detail-oriented Victim Services Coordinator to join our team at the Government of Nova Scotia. As a key member of our Provincial Victim Services Program, you will play a vital role in providing administrative support to our team and ensuring the smooth delivery of services to victims of crime.Key...

  • Victim Services Coordinator

    3 days ago

    Kentville, Nova Scotia, Canada Government of Nova Scotia Full time

    About Our OpportunityWe are seeking a highly organized and detail-oriented Victim Services Coordinator to join our team at the Government of Nova Scotia. As a key member of our Provincial Victim Services Program, you will play a vital role in providing administrative support to our team and ensuring the smooth delivery of services to victims of crime.Key...

  • Healthcare Coordinator

    1 week ago

    Kentville, Nova Scotia, Canada Canadian Red Cross Full time

    Job Summary:The Canadian Red Cross is seeking a skilled Healthcare Coordinator to join our team in a Community Health role. As a key member of our team, you will be responsible for coordinating the day-to-day delivery of our Health Equipment Loan Program, including the Specialized Equipment Program and Transitional Care Unit pilot expansion.Key...

  • Healthcare Coordinator

    7 days ago

    Kentville, Nova Scotia, Canada Canadian Red Cross Full time

    Job Summary:The Canadian Red Cross is seeking a skilled Healthcare Coordinator to join our team in a Community Health role. As a key member of our team, you will be responsible for coordinating the day-to-day delivery of our Health Equipment Loan Program, including the Specialized Equipment Program and Transitional Care Unit pilot expansion.Key...

  • Client Relations Support

    4 weeks ago

    Kentville, Nova Scotia, Canada Farm Credit Canada Full time

    Position Overview: We are seeking a dedicated individual to join our team in a casual capacity, providing essential support in customer service operations. The ideal candidate will possess excellent interpersonal skills and a strong commitment to delivering exceptional service. Key Responsibilities: Assist customers with inquiries both in-person and via...

  • Human Resources Coordinator

    2 weeks ago

    Kentville, Nova Scotia, Canada Evergreen Home for Special Care Full time

    Human Resources CoordinatorFull-Time Temporary - 1 yearEvergreen Home for Special Care is a long-term care facility located in the beautiful Annapolis Valley. Licensed by the Department of Health and Wellness, Evergreen provides care for its residents regardless of age, sex, race, creed, and social status.The facility is comprised of a Children's Centre...