Administrative Assistant

2 weeks ago

Winnipeg, Manitoba, Canada Pan Am Clinic Full time

Requisition ID:

Position Number:

Posting End Date: May 2, 2024

City: Winnipeg

Employer: Riverview Health Centre

Site: Riverview Health Centre

Department / Unit: Office of the Chief Executive Officer

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: ASAP

FTE: 0.54

Anticipated Shift: Days

Work Arrangement: Hybrid

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the applicable Senior Management Member, the Administrative Assistant provides administrative and secretarial support services to designated senior executive and/or medical staff at the Centre. The Administrative Assistant may provide assistance to and relief for the Executive Assistant as delegated, including work related to, or attendance at, executive and/or Board meetings.

Experience
  • Previous experience working in a health care environment preferred.
  • 3 or more years of directly related administrative assistant/secretarial experience of which at least 1 year was at a senior level.
Education (Degree/Diploma/Certificate)
  • Successful completion of Grade 12, Manitoba Standards.
  • Successful completion of formal training in applied office skills is required or a combination of related education and related experience.
  • Successful completion of Medical terminology course/program.
Qualifications and Skills
  • Proficiency in use of the Microsoft Office Suite of applications including Word, PowerPoint, and Excel.
  • Proficiency in Microsoft "Access" is an asset.
  • Proficiency in Microsoft Outlook and use of the internet.
  • Knowledge and application of Personal Health Information Act (PHIA), Workplace Hazardous Material Information System (WHMIS) and Principles of Routine Practices for infection prevention and control.
  • Knowledge of roles and responsibilities of members of the health care team.
  • Knowledge of client booking processes is an asset.
  • Excellent knowledge and use of English grammar, spelling and punctuation.
  • Knowledge of relevant Workplace Safety and Health responsibilities.
  • Knowledge of methods, techniques and procedures used in the planning, development and delivery of administrative services.
  • Proficiency in medical terminology.
  • Keyboarding skills with an accuracy of 75 wpm.
  • Ability to learn and apply pertinent office software systems and use systems and equipment typical of an office environment.
  • Ability to independently complete detailed administrative services.
  • A high degree of organizational skills with the ability to appropriately prioritize the workload.
  • Ability to establish and maintain an efficient office filing system.
  • Ability to understand and follow directions accurately and with minimal supervision.
  • Ability to compose basic administrative correspondence for staff at the executive or Board level.
  • Ability to support committee functions such as preparation of agendas, scheduling meetings, taking notes/minutes etc.
  • Ability to exercise a high degree of integrity and discretion at all times.
  • Ability to establish and maintain trust and effective interpersonal relationships.
  • Demonstrates a high degree of accuracy in the work performed.
  • Ability to select appropriate communication methods pertinent to the situation.
  • Ability to maintain confidentiality.
  • Ability to work safely without injury to self, to patients/residents, or to other staff.
  • Ability to establish and maintain positive interpersonal relationships.
Physical Requirements
  • Physical and mental health to fulfill the responsibilities of the position.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services. Effective April 1, 2024, Golden West Centennial Lodge will also be part of the WRHA legal entity.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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