Administrative Secretary

3 days ago

PointeClaire, Quebec, Canada Randstad Canada Full time

Reporting to the Director – Inspection and public security, the jobholder performs a variety of administrative, clerical and general support tasks for departmental staff, including: calendar management; telephone communications; customer service; and translation, drafting and transcribing correspondence and other documents in English and French.

Advantages
35 hours per week

For the period between Thanksgiving and the first (1st)

Monday of May:
Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., minus one (1) hour for lunch.

For the period between the first (1st)

Monday of May and Thanksgiving:
Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus forty-five (45) minutes for lunch; Friday, 8:00 a.m. to noon.

Responsibilities

The jobholder's main responsibilities are as follows:

  • Receive and review incoming mail and forward it appropriately.
  • Draft routine correspondence.
  • Perform error-checking on outgoing correspondence.
  • Track documents and follow up on deadlines, reminding the persons concerned as necessary.
  • Receive, make and redirect telephone calls; welcome visitors; obtain and give out available information.
  • Type various texts based on his or her notes.
  • Keep the calendar of her or his direct manager.
  • Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.).
  • Make material preparations for meetings and convene them.
  • Attend meetings, take note of the proceedings and write reports or draft minutes.
  • Collect and compile data from various sources.
  • Perform various other secretarial and simple writing tasks; operate standard office equipment (photocopier, fax machine, calculator, etc.).
  • Perform any other related task.
Qualifications
The applicant must hold a vocational diploma in an appropriate study program. Two (2) years of experience in a similar position are required for this job.

Other requirements:

  • Bilingualism and a good knowledge of English and French grammar
  • Knowledge of Word, Outlook, Excel and Kronos
  • Well-developed organizational skills
  • Interpersonal and customer service skills
  • Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practice
Summary
Why Randstad?

There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.


If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at and ask for Brandon or Sean to arrange a meeting with you.

You can email your resume to / / or

Please add us on LinkedIn
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  • For a complete list of all available jobs by division, visit
We look forward to hearing from you

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada.

As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.


Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.

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