Administrative Unit Secretary
7 months ago
Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations.
**Description**:
Reporting to the Director - Inspection and public security, the jobholder performs a variety of administrative, clerical and general support tasks for departmental staff, including: calendar management; telephone communications; customer service; and translation, drafting and transcribing correspondence and other documents in English and French.
**Departmental mission**:
Contribute to citizens’ quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance.
**General responsibilities and goals**:
The jobholder’s main responsibilities are as follows:
- Receive and review incoming mail and forward it appropriately.
- Draft routine correspondence.
- Perform error-checking on outgoing correspondence.
- Track documents and follow up on deadlines, reminding the persons concerned as necessary.
- Receive, make and redirect telephone calls; welcome visitors; obtain and give out available information.
- Type various texts based on his or her notes.
- Keep the calendar of her or his direct manager.
- Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.).
- Make material preparations for meetings and convene them.
- Attend meetings, take note of the proceedings and write reports or draft minutes.
- Collect and compile data from various sources.
- Perform various other secretarial and simple writing tasks; operate standard office equipment (photocopier, fax machine, calculator, etc.).
- Perform any other related task.
**Job requirements**:
The applicant must hold a vocational diploma in an appropriate study program. Two (2) years of experience in a similar position are required for this job.
Other requirements:
- Bilingualism and a good knowledge of English and French grammar
- Knowledge of Word, Outlook, Excel and Kronos
- Well-developed organizational skills
- Interpersonal and customer service skills
- Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practices
**Schedule**:
35 hours per week
For the period between Thanksgiving and the first (1st) Monday of May: Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., minus one (1) hour for lunch.
For the period between the first (1st) Monday of May and Thanksgiving: Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus forty-five (45) minutes for lunch; Friday, 8:00 a.m. to noon.
**Footnote**:
-
Administrative Unit Secretary
6 months ago
Pointe-Claire, Canada Ville de Pointe Claire Full timePointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to...
-
Administrative Unit Secretary
7 months ago
Pointe-Claire, Canada Ville de Pointe Claire Full timePointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to...
-
Dental Secretary/secrétaire Dentaire
6 months ago
Pointe-Claire, Canada Clinique Dentaire Pointe Claire Full timeÊtes-vous bilingue, flexible, passionnée pour le service à la clientele, organisé, capable d'effectuer plusieurs tâches à la fois et aimez travailler en équipe ? Êtes-vous une assistante dentaire avec intérêt par le travail administratif ? Contactez-nous ! Située au cœur de l'ouest de l'île, la Clinique dentaire Pointe-Claire offre une gamme...
-
Dental Secretary/secrétaire Dentaire
6 months ago
Pointe-Claire, Canada Clinique Dentaire Pointe Claire Full timeÊtes-vous bilingue, flexible, passionnée pour le service à la clientele, organisé, capable d'effectuer plusieurs tâches à la fois et aimez travailler en équipe ? Êtes-vous une assistante dentaire avec intérêt par le travail administratif ? Contactez-nous ! Située au cœur de l'ouest de l'île, la Clinique dentaire Pointe-Claire offre une gamme...
-
Site Administration
3 months ago
Pointe-Claire, Canada ANDRITZ AG Full timeJob family: Administration, Facilities & Secretarial- Business area: Hydropower- Contract location: Pointe-Claire, Quebec, CA- Working location: Pointe-Claire, Quebec, CA- Location type: Location Flexible- Contract type: Temporary- Job description: - As the first equipment manufacturer in Canada and a world leader in the design of hydroelectric turbines and...
-
Administrative Assistant
6 months ago
Pointe-Claire, Canada ANDRITZ AG Full timeJob family: Administration, Facilities & Secretarial- Business area: Hydropower- Contract location: Pointe-Claire, Quebec, CA- Working location: Pointe-Claire, Quebec, CA- Location type: Location Flexible- Contract type: Permanent- Job description: - ANDRITZ Hydro Canada is part of an international technology group with an extensive portfolio of sustainable...
-
Receptionist
6 months ago
Pointe-Claire, Canada Cogir Full timeCOGIR Immobilier has nearly 3,500 employees who are passionate about real estate who work day after day to offer the best service and a better quality of life to our clients. Our team manages more than 170 properties located in Quebec, Ontario and the United States. The company is currently ranked 55th among the largest companies in Quebec. Located in a...
-
Receptionist
7 months ago
Pointe-Claire, Canada Cogir Full timeCOGIR Immobilier has nearly 3,500 employees who are passionate about real estate who work day after day to offer the best service and a better quality of life to our clients. Our team manages more than 170 properties located in Quebec, Ontario and the United States. The company is currently ranked 55th among the largest companies in Quebec. Located in...
-
Receptionist/secretary
1 month ago
Pointe-Claire, Canada West Montreal Urology Associates Inc Full timeOverview: **Responsibilities**: - Greet and assist visitors in a professional manner - Answer and direct phone calls efficiently - Schedule appointments and maintain calendars - Handle incoming and outgoing correspondence - Maintain electronic medical records accurately - Perform general administrative tasks such as filing, copying, and data...
-
Receptionist/administration
6 months ago
Pointe-Claire, Canada Volvo West Island Full timeJoin Groupe Taddeo Auto, owner of the renowned Volvo Laval, Volvo West Island and Polestar Montreal dealerships. As an employer of choice, we offer a welcoming work environment, a dynamic team and competitive benefits, including: - Competitive salary - Group insurance with Employee Assistance Program - Employer contribution to Registered Retirement Savings...
-
Data-Entry Clerk
8 months ago
Pointe-Claire, Canada Intramodal Solution Inc Full timeJob Description Enter data into our computer records and reports.Prepare details for billing. Order prep and bill making.Perform basic secretarial duties such as answering phones and transferring to appropriate coworker as well as directing visitors and staff.Verify work orders to assure no discrepancies.Organize daily paperwork. Requirements College...
-
Réceptionnist(E) / Adjoint(E) Administrative
6 months ago
Pointe-Claire, Canada Volvo West Island Full timeRejoignez le Groupe Taddeo Auto, propriétaire des concessions luxueuses Volvo Laval, Volvo West Island et Polestar Montréal. En tant qu'employeur de choix, nous offrons un environnement de travail accueillant, une équipe dynamique et des avantages compétitifs, notamment: - Salaire compétitif - Assurance collective avec programme d'aide aux employés -...
-
Lead Database Administrator
6 months ago
Pointe-Claire, Canada Future Electronics Full time**About the role** The **Lead Database Administrator (DBA)** plays a pivotal role within our organization, responsible for managing and optimizing complex databases. As a lead DBA, you will provide expert-level support for database systems, collaborate with the architecture, development, and support teams to enforce standards, plan capacity, troubleshoot...
-
Licensing Associate
6 months ago
Pointe-Claire, Canada Ryder System Full timeSous la tutelle du directeur des finances, l'administrateur des immatriculations de véhicules apporte son soutien à l'acquisition des immatriculations pour l'unité opérationnelle du Québec/Est du Canada. Responsabilités - Tâches cléricales telles que le classement, la numérisation, la destruction - Gestion des opérations bancaires et de la SAAQ -...
-
Operations Manager
5 months ago
Pointe-Claire, Canada Ville de Pointe-Claire Full timeeporting to the Senior Manager of Operations, the jobholder participates in the planning and control of the unit’s activities (financial, material, human resources and budgetary). He or she is responsible for directing operations related to the technical maintenance of a building stock of over 50 buildings, as well as the City’s electrical network...
-
Operations Manager
2 months ago
Pointe-Claire, Canada Ville de Pointe-Claire Full timeeporting to the Senior Manager of Operations, the jobholder participates in the planning and control of the unit’s activities (financial, material, human resources and budgetary). He or she is responsible for directing operations related to the technical maintenance of a building stock of over 50 buildings, as well as the City’s electrical network...
-
Operations Manager
2 months ago
Pointe-Claire, Canada Ville de Pointe-Claire Full timeeporting to the Senior Manager of Operations, the jobholder participates in the planning and control of the unit’s activities (financial, material, human resources and budgetary). He or she is responsible for directing operations related to the technical maintenance of a building stock of over 50 buildings, as well as the City’s electrical network...
-
Operations Manager
6 months ago
Pointe-Claire, Canada Ville de Pointe-Claire Full timeeporting to the Senior Manager of Operations, the jobholder participates in the planning and control of the unit’s activities (financial, material, human resources and budgetary). He or she is responsible for directing operations related to the technical maintenance of a building stock of over 50 buildings, as well as the City’s electrical network...
-
Operations Manager
6 months ago
Pointe-Claire, Canada Ville de Pointe-Claire Full timeeporting to the Senior Manager of Operations, the jobholder participates in the planning and control of the unit’s activities (financial, material, human resources and budgetary). He or she is responsible for directing operations related to the technical maintenance of a building stock of over 50 buildings, as well as the City’s electrical network...
-
Operations Manager
6 months ago
Pointe-Claire, Canada Ville de Pointe-Claire Full timeeporting to the Senior Manager of Operations, the jobholder participates in the planning and control of the unit’s activities (financial, material, human resources and budgetary). He or she is responsible for directing operations related to the technical maintenance of a building stock of over 50 buildings, as well as the City’s electrical network...