Legal Secretary
2 weeks ago
Robert Half is seeking a highly skilled and organized Legal Secretary for a contract opportunity with one of our respected clients based in Brampton, Ontario. The successful candidate will provide essential support within a law team, involving substantial coordination and document management.
Responsibilities:
- Coordinate and manage calendars, including scheduling and organizing appointments, meetings, and court dates.
- Accurately maintain docket entries, ensuring that deadlines and filings are tracked and met.
- Draft, proofread, and format legal documents, correspondence, and reports, ensuring compliance with legal standards.
- Organize and maintain corporate and real estate files, both digital and physical, ensuring accessibility and confidentiality.
- Prepare and track billing statements, follow up on outstanding payments through calls and emails, and manage client billing inquiries.
- Serve as a point of contact for clients, coordinating communications, responding to inquiries, and ensuring a high level of client service.
- Apply knowledge of corporate law in all tasks, providing accurate and comprehensive assistance.
- Keep track of all client cases, regularly updating records to ensure information is accurate and current.
Qualifications:
- Minimum of 5 years of experience as a Legal Secretary or in a similar role.
- Familiarity with legal terminology, procedures, and billing practices, particularly in corporate and real estate law.
- High proficiency in MS Office Suite and document management systems.
- Capable of preparing briefing documents and managing calendars.
- Excellent client relations and communication skills.
- Strong organizational skills and attention to detail.
- Ability to work independently and as part of a team.
- Proactive and able to handle multiple tasks efficiently.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
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