Human Resources Coordinator-

4 weeks ago

Old Toronto Ontario, CA Emburse Full time

At Emburse our mission is to help make our users’ lives – and their businesses – better. We are dramatically transforming how organizations manage corporate expenses and invoices. We humanize work by automating manual tasks and saving users’ time, so they can focus on what matters most – their family, community, or more rewarding work. We help CFO’s give their employees a simple and amazing experience while ensuring compliance and reducing costs. Our solutions are tailored for companies from start-ups and SMBs to enterprises such as Microsoft, Pinterest, Bosch, Bill & Melinda Gates Foundation, and Estee Lauder. We have more than 18,000 customers and 12 million users globally.

We are looking for an HR & Office Coordinator to join our team in Toronto. Responsibilities will be split 65/35 between Human Resources and office coordination.

This role will be in our Toronto office three days per week (Monday, Wednesday is mandatory).

What you'll do
  • Employee records filing and management, reporting and personnel changes, including confidential data entry.
  • Audit HRIS systems ensuring accuracy of systems.
  • Ad-hoc reporting as needed.
  • Assisting with new hire requisitions, job posting, pre-screen calls and interviews, scheduling interviews, outlining offer letters, initiating background checks, etc.
  • Assist with ensuring all checklist items are satisfied, company property collected.
  • Assist with Employee Engagement activities.
  • Event planning and coordination, point of contact for engagement and company events.
  • Send company reminders and meeting invites for HR related items.
  • Assist HR Dept with Ad-hoc projects as needed.
  • Other office duties as assigned.
  • Manage office supplies.
  • Tracking equipment and preparing orders as needed.
  • Communicate with building staff for office related concerns.
  • Receive and distribute incoming mail and deliveries.
  • Manage conference rooms and management booking calendar.
  • Assist with company-wide meetings by sending invites, managing catering, booking event spaces and all additional duties as required.
What we're looking for
  • Bachelor's degree in Human Resources, Business Administration or other similar field.
  • Minimum of 2 years experience in an administrative support role in a professional environment. Experience with Microsoft and Google Suite products.
  • Minimum of 1-year experience in an HR role.
  • CHRP (or in progress) highly preferred.
  • Excellent written and verbal communication skills in English.
  • Ability to communicate effectively, clearly and concisely both verbally and in writing.
  • Excellent follow-up skills and operates with a sense of urgency.
  • Builds and maintains effective relationships with co-workers and customers.
  • Strong organizational skills and ability to work autonomously.
  • Possess strong technological skills to perform data entry, manage schedules/calendars.
  • Comprehensive working knowledge of Microsoft Word, Excel, PowerPoint and Google Suite.
  • Accountable, resourceful, detail-oriented.
  • Ability to self-manage competing priorities successfully.

Emburse provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Emburse complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment.

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