Administrative Assistant

1 month ago

Mississauga Ontario CW, Peel region, Canada SGS Full time

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 95,000 employees, SGS operates a network of over 2,400 offices and laboratories around the world.

Administrative Assistant

Location: Mississauga, Ontario

Posted: 2 days ago

Job Description

This position provides office support to a variety of managers and department heads. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously. This position operates under limited supervision and often assigned tasks to lead to completion and work independently.

  • Keys in, edits, invoices, forms, presentations and other documents, using computer systems and software.
  • Assist with collections activities.
  • Sourcing and creating purchase requisitions and receiving of goods and services in the system.
  • Classify, code, cross-reference, log and store records.
  • Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
  • Timecards - verifying the group has completed all time cards.
  • Adhere to the strictest confidentiality due to the possibility of being present in confidential conversations and viewing confidential paperwork.
  • Determine process and verify software applications, receipts, expenditures, forms and other documents.
  • Maintains payable and receivable accounting files.
  • Bills receivables through the BOSS and LIMS systems.
  • Policing and training of timecards with employees.
  • Ensures smooth operation of office equipment and machinery and arranges for any maintenance and repair work.
  • Arranges luncheons, meetings and client functions, and coordinates attendees.
  • Arranges travel and accommodation reservations.
  • Provides mutual back-up support for Invoicing & other Administrative staff as required.
  • Assist with client set up in BOSS.
  • Assist with invoicing as needed (LIMS, credit cards, cheque deposits, month end).
  • May be assigned special or ad hoc projects, periodically.
Qualifications
  • Education: Minimum of a High School Diploma or a General Educational Development equivalency (GED).
  • Post-secondary education (College) in an Administrative field is a strong asset.
  • Experience: 3 years of previous working experience in an Accounting Clerk/Administrative related role is required.
  • Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
  • Candidates must be proficient in using various types of computer software (Word, Excel, PowerPoint & Outlook).
  • Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
  • Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.
  • Ability to work well with others & independently.
  • Proven time management skills and a strong attention to detail.
  • Works well under pressure.
  • Extended hours and shift work may be required from time to time.
  • Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.

SGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.

Requirements:
  • Work Permit
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