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Administrative Secretary

2 months ago

West St Paul Manitoba, Winnipeg region, Canada Winnipeg Regional Health Authority Full time

Requisition ID: 367530

Position Number: 20077351

Posting End Date: Open Until Filled

City: West St. Paul

Employer: Winnipeg Regional Health Authority

Department / Unit: MC Administration

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Provides administrative support to the Director Health Services and managers. Acts as proxy as for Director of Health Services and Manager of Health Services in Success Factors for all nursing positions. Processing of nursing staff status changes, new hire posting and filling of available positions, termination, transfer, LOA's and retirements. Training of staff on ESP self- service. Arranging new hire computer access. Printing of seniority reports to ensure that Collective Agreements are being followed. Compiling employee files, obtaining security checks, obtaining references. Booking staff interviews and attending interviews as required. Timecard entries in SAP. Provide employee/staff nametags. Coordinate meetings and take minutes for Nursing meetings, MAC meetings and Quality Admission meetings. Maintain on call schedule for Nursing. Back up purchaser/requisitioned in SAP. Organizing staff celebrations, long term service recognition, retirements, staff appreciation events. Relieve reception as needed. Diet clerk testing. Confidentially is essential. Word processing a variety of documents, spreadsheets, meeting minutes, policies and proceduresetc.., with minimum instruction in an efficient and professional manner. Active member of LEADS committee.

Experience
  • Two (2) years in word processing (directly related experience).
Education (Degree/Diploma/Certificate)
  • Grade 12 or equivalent.
Certification/Licensure/Registration

Not applicable

Qualifications and Skills
  • Formal training in applied office skills.
  • Proficiency with computerized systems (Microsoft Office, Word, Excel, and PowerPoint) is required.
  • Proficient keying speed.
  • Knowledge and experience in office automation.
  • Experience with email and computerized calendars.
  • Previous health-care experience preferred.
  • Demonstrated ability to organize.
  • Experience scheduling and coordinating meetings as required.
  • Ability to compose correspondence on behalf of directors/managers.
  • Experience recording and preparing minutes and agendas.
  • Excellent knowledge of grammar, spelling, punctuation, and accuracy is essential.
  • Ability to operate information technology as required eg fax, photocopier, computer, switchboard, etc.
  • Broad general knowledge of office procedures including telephone switchboard skills.
  • Ability to prioritize a large workload and independently complete a variety of administrative duties.
  • Demonstrated problem-solving skills.
  • Work well under pressure within deadlines independently.
  • Demonstrated ability to communicate in English; both orally and in writing.
Physical Requirements
  • Required to work for long periods at a computer
  • May encounter aggressive and/or agitated individuals.
  • May encounter exposure to disease, radiation, toxic material, noise, allergens, etc.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.