Time and Attendance Administrator

3 weeks ago

Winchester Ontario, Stormont, Dundas and Glengarry, Canada Lactalis Canada Full time

Job Title: Time & Attendance Administrator

Location: Winchester (Ontario)


About Us:

Welcome to Lactalis Canada – where we take pride in being recognized as one of Forbes' 2022 top employers Our journey revolves around enhancing the lives of Canadians through a rich variety of dairy delights, including some of Canadian’s favourite dairy brands such as Black Diamond Cheese, Lactantia Milk, Astro Yogourt, Balderson Cheese, and Cheestrings. In fact, we’re proud to say our products grace the shelves of an incredible 94% of Canadian households


With a 140-year legacy driven by innovation and unwavering quality, we’re seeking like-minded individuals to join us in shaping our next chapter.


About the opportunity:

The Administrator ensures all hourly employee data is accurately entered and coded in applicable Systems and provides ad-hoc support to the site.


The attributes we are looking for:

  • Ensure hours for all hourly employees at the site are accurately entered and coded in the time and attendance system on a weekly basis. Performs regular audits and testing of the time and attendance system (as required).
  • Audits data related to employee pay, including deductions such as pension contributions, union dues, premiums or accruals for vacation. May calculate pension contribution and benefit premiums in accordance with the applicable CBA (pertains only to Victoriaville).
  • Responds to HR related employee queries on benefits, payroll, policies, programs etc, and helps with accessing pay stubs or communicating documents with payroll.
  • Liaises with departments to clarify, resolve, increase understanding and provide information when necessary.
  • Enters PATS for all employee changes at the site (personal information changes, rate changes, position changes, new hires, transfer, changes of benefits, terminations) and validates that the changes are reflected in the company’s HRIS and the payroll system.
  • Assist the Payroll department by identifying opportunities for improvements to processes. Ensures practices at plant are reflected in the time and attendance system.
  • Provides administrative support for the plant such as processing invoices for union dues, managing documentation management of employee files, supporting new employees with onboarding.


What you will bring:

  • Post secondary education, minimum of a College diploma, or an equivalent combination of relevant education and experience.
  • Experience with payroll administration in a high-volume non-union environment is an asset.
  • Must be bilingual for specific sites.
  • Must be familiar with policies and procedures impacting time and attendance, benefits and pay i.e. OT/DT/Vacation/Sick
  • Team Player that brings a positive attitude and approach to a fast paced and ever-changing environment
  • High attention to detail and data accuracy with strict adherence to security policies and handling of confidential information
  • Excellent organizational and communication skills and ability to handle multiple priorities
  • Self-starter who is able to work effectively in a team as well as independently, ability to meet tight deadlines and problem solve.
  • Ability to use HR systems and software, SAP HR application, Kronos time and attendance application, Microsoft Office products such as Excel and Word.


What Lactalis will offer:

Lactalis Canada believes in rewarding its people with the following comprehensive benefits package and perks:

  • A Competitive Base Salary
  • A Performance-Based Bonus System
  • 4 Weeks of Vacation
  • Benefits starting day 1
  • A Pension Program with an Employer Match at 100% of up to 6%
  • Tuition reimbursement plan of up to $3,000/year
  • A Volunteer Day to give back to your community
  • Learning and Development opportunities
  • A commitment to internal career advancement with potential for international mobility


Our ESG commitment:


Our ESG (Environmental, Social, and Governance) roadmap drives our sustainability mission. We aim to positively impact communities and the planet by enabling stakeholders including our people, consumers, customers, suppliers, dairy farmers, government, and industry partners to have a positive impact on the wellbeing of our communities and the planet through all that we do.


At Lactalis Canada, we value our employees as catalysts for positive change. Together, we will create a sustainable future, promote belonging, and make a lasting impact on the world.


Our commitment to DEI:


Fuel Our Culture with Your Uniqueness Lactalis thrives on the value each person brings. We're dedicated to amplifying diverse voices, inviting personal and professional growth, and embracing everyone's true selves. We're committed to crafting an environment that genuinely welcomes all, reflecting the richness of our people and communities.


Our promise extends to accessible processes and spaces. If you require accommodation due to a disability (which may be visible or invisible, temporary, or permanent), please inform our Talent Acquisition team – confidentiality will be maintained.


Note: Lactalis Canada does not conduct credit or background checks through LinkedIn. If required, we'll contact you after signing a Job Offer.

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