Administrative Assistant

3 weeks ago


Canada Airswift Full time

One of our clients, a major oil and gas company, has tasked us with finding an Administrative Assistant to work in Cold Lake, AB, for a 12-month contract. The successful candidate will provide essential administrative and payroll support, ensuring smooth office operations, including scheduling, correspondence, data management, and coordination of meetings.

Main Functions & Responsibilities

Provide general administrative support, including typing, filing, and record keeping.

Answer and direct phone calls, take messages, and assist with inquiries.

Schedule meetings, manage calendars, and coordinate conference room bookings.

Assist with sorting and distributing mail and maintaining office supplies.

Process payroll data and maintain timekeeping records using Kronos.

Compile, retrieve, and report data for special projects as needed.

Support meeting coordination, including preparing agendas and materials.

Maintain confidentiality when handling sensitive employee and payroll information.

Work with moderate supervision, identifying issues and escalating when necessary.

Skills & Qualifications

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Hands-on experience with Kronos timekeeping systems.

Strong verbal and written communication skills.

Excellent organizational and multitasking abilities.

Ability to prioritize tasks in a fast-paced environment.

Professional demeanor with a strong attention to detail.

If you are interested, apply



  • Canada Brunel Full time

    About Us: Brunel is partnered with a dynamic and growing company within the oil and gas industry. We are seeking a motivated and organized Administrative Assistant to join our team and provide essential support to our staff. Job Summary: The Administrative Assistant will perform a variety of administrative and clerical tasks to support our office and...


  • Canada Quantum Management Services Ltd. Full time

    Position: Administrative Assistant Location: Toronto (Hybrid) Salary: $26 to $30 per hour (depending on experience) Job Type: 6-month contract with potential for extension or conversion Our corporate client, a large investment firm, is seeking a highly organized and proactive Administrative Assistant to join their team. This is an excellent...


  • Canada JAN3 Full time

    About JAN3We are JAN3, a Bitcoin technology company focused on expanding access to Bitcoin and financial freedom around the world. We're a startup founded by Samson Mow, who is best known for his work with El Salvador's Bitcoin initiatives, and his efforts in nation-state Bitcoin adoption around the world. Our mission is to accelerate hyperbitcoinization,...


  • Canada Airswift Full time

    One of our recruiters at an oil and gas company has tasked us with finding an Administrative Assistant to work a part time 12-month contract in Norman Wells, NT.MAIN FUNCTIONSProvides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and...


  • Canada Brunel Full time

    Introduction We are currently hiring an Administrative Assistant for a global healthcare leader focused on discovering, developing, and delivering innovative treatments that enhance and save lives. This is a full-time contract role with the possibility of extension or becoming permanent that provides comprehensive administrative support to ensure the...


  • Canada Avondayle Ltd. Full time

    ADMINISTRATIVE ASSISTANTAbout the companyAvondayle Ltd. is a private label jewelry wholesaler and sales agency with over 20 years of industry experience. From design to development to delivery, our full-service agency can facilitate at any step of the process chain.The OpportunityAvondayle is currently seeking an administrative assistant to join our team in...


  • Canada Gilmore Partners Full time

    Gilmore Partners is looking to hire an Administrative Assistant to support our Managing Partner. Gilmore Partners is a boutique Executive Search Firm that has been supporting clients across North America with their strategic hiring needs for the past 40+ years. We are a close-knit, highly productive and energetic team, a similarly minded candidate would...


  • Canada Decolin Inc Laces Group Full time

    Handle office tasks, such as filing, generating reports, transcribing minutes from meetings and preparing simple presentations in Power Point - Set-up and maintain manual and electronic filing systems - Decision making with daily basic tasks - Creative - Good communication & collaboration skills - Assist colleagues with quality control tasks when needed -...


  • Canada Altis Recruitment Full time

    Our client, a leading global real estate investment firm, is seeking an organized and polished Administrative Assistant in Toronto to support the senior leadership team within their Legal, Leasing, and Operations divisions.This full-time, permanent hybrid role centers on senior-level administrative coordination and legal documentation.If you're a proactive...


  • Canada Brunel Full time

    About Us: Brunel is partnered with a dynamic and growing company within the oil and gas industry. We are seeking a motivated and organized Administrative Assistant to join our team and provide essential support to our staff. Job Summary: The Administrative Assistant will perform a variety of administrative and clerical tasks to support our office and...


  • Canada Quantum Management Services Ltd. Full time

    Administrative Assistant Location: Toronto (Hybrid) Salary: $26 to $30 per hour (depending on experience) Job Type: 6-month contract with potential for extension or conversion Our corporate client, a large investment firm, is seeking a highly organized and proactive Administrative Assistant to join their team. This is an excellent opportunity to...


  • Canada Lock Search Group Full time

    Executive Assistant (English/French Bilingual Required) - South West Ontario Region Our client, a dynamic global organization that is committed to developing and delivering innovative solutions, is seeking an Executive Assistant that will work closely and support their Executive team. This role will be pivotal in ensuring smooth operations and effective...


  • Canada Palisade Capital Management Ltd. Full time

    For 27 years, Palisade Capital has focused on boutique investment management for high net worth families and their corporations, family trusts and foundations. Our long-term relationships are underpinned by our client-centric philosophy and foundational principles of integrity, alignment with our clients and investment performance. We are currently hiring a ...


  • Canada Airswift Full time

    One of our clients, a major oil and gas company, has tasked us with finding an Administrative Assistant to work in Cold Lake, AB , for a 12-month contract . The successful candidate will provide essential administrative and payroll support, ensuring smooth office operations, including scheduling, correspondence, data management, and coordination of...


  • Canada MaxSys Staffing & Consulting Full time

    MaxSys Staffing & Consulting Inc. is currently recruiting for an experienced Administrative Assistant to join a Government of Canada contract in Vancouver, BC. Must-Haves: • A minimum of 3 years of relevant experience • Secret Clearance is preferred, Reliability accepted. • Working knowledge of MS Office suite software and Office 365 Assets:...


  • Canada MT Talent Solutions Inc. Full time

    Remote Client Service Associate / Administrative AssistantLocation: Canada (Preferably GTA)Fully RemotePosition Overview: We are seeking a dedicated and organized Client Service Associate / Administrative Assistant to join our fully remote team. This full-time role offers the opportunity to support financial professionals in delivering exceptional client...


  • Canada Mantoria Inc. Full time

    Join Our Team! We are always scouting for talented individuals to join our team. Come join a winning team and grow with us! We are interested in finding self-motivated and dynamic team members for whom: - Client services is a priority and a passion - Your industry knowledge is a point of pride - Positive and team-oriented attitude is a must - Computer...


  • Canada San Diego Unified Full time

    Supervising Administrative Assistant II Salary $7, - $10, Monthly Location Extended Lrng Oppr Dept - 2441 Cardinal Ln Bldg D San Diego CA 92123, CA Job Type Classified Management Job Number CL22-584 Department Extended Lrng Oppr Dept Opening Date 06/18/2024 Closing Date 7/3/2024 11:59 PM Pacific Description This opportunity is open...


  • Canada Metrolinx Full time

    **_Metrolinx _**is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go,...


  • Canada Ministry of Health Inc. Full time

    Are you an administrative professional who is looking to showcase your skills in a dynamic role? Come join our team where you will deliver high-level client service and administrative support services to the Director, Managers and staff in the Emergency Health Program Management and Delivery Branch of the Ministry of Health.Responsibilities:- provide...