Administrative Assistant
7 days ago
Responsibilities:
- Administration of; correspondence, travel arrangements, meeting facilities, employee expenses and corporate card administration.
- Monitor and audit of front-line employee time recording and reporting using Workday (time tracker) and EAM Work Manager. Follow up with appropriate supervisors. Update and circulate departmental overtime listings.
- Monitor and audit employee expense reporting. Communicate any discrepancies with appropriate supervisor and escalate to operations manager as required.
- Maintain and communicate changes to the on-call schedules. Provide meeting support and participates in various meetings (example J.H.S.C), internal committees, teams, and initiatives. Monitor and review action items and assure timely response and follow up.
- Administer and organize STO activities such as employee communications, emergency response safety, municipal and community relations.
- Ownership of; email distribution lists, emergency contact listing, communication channels (SharePoint, and business unit file sharing drives).
- Prepare managerial reporting for employee training including Learning Management System and Computer Based Training.
- Administration support of the safety apparel program and various regional initiatives.
- A key member of our Central Operations Team, which includes one manager, three supervisors, and nineteen frontline employees.
Role encompasses a variety of essential tasks, including but not limited to:
- Time reporting and assistance
- Building and maintaining shift schedules for both compressor stations
- Coordinating and managing vacation calendars
- Expense reporting for all Central Ops employees
- Accounts payable support
- Office supplies are replenishment
- Coordinating with local Fire Departments to schedule recurring exercises
- Monitoring Blackline lone worker devices and providing support as required
- Updating overtime reporting
- Providing administrative support to Joint Health and Safety Committee
- Serving as the United Way Central Operations coordinator
- Distributing mail and updating contact lists
- Maintaining multiple STO SharePoint
- Support STO contingency planning
- Assisting with Business Continuity Planning and ERP reviews annually
- Processing purchase orders
- Local C55 support
- Creating correspondence and maintaining a library of presentations
- Coordinating and implementing special projects
- Maintaining confidential files
- Attending staff meetings and providing meeting minutes
Must Have:
- 5 years + of relevant work experience.
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