Administrative Assistant
2 days ago
**Work options**: Hybrid
- 12-month Contract
- Hybrid: 11025 Ivan Drive RR 1, Ilderton, Ontario, N0M 2A0
At Enbridge, our goal is to be the first-choice energy delivery company in North America and beyond—for customers, communities, investors, regulators and policymakers, and employees.
To meet that goal, Enbridge is partnering with Raise—a leading recruitment firm that specializes in IT, Technical, and Engineering staffing.
Together, Raise and Enbridge are building teams that are rising to meet the growing energy needs of North America. If you’re looking for a challenging role that will make the most of your skills while allowing you to make an impact, this is it.
**Responsibilities**:
- Administration of; correspondence, travel arrangements, meeting facilities, employee expenses and corporate card administration.
- Monitor and audit of front-line employee time recording and reporting using Workday (time tracker) and EAM Work Manager. Follow up with appropriate supervisors. Update and circulate departmental overtime listings.
- Monitor and audit employee expense reporting. Communicate any discrepancies with appropriate supervisor and escalate to operations manager as required.
- Maintain and communicate changes to the on-call schedules. Provide meeting support and participates in various meetings (example J.H.S.C), internal committees, teams, and initiatives. Monitor and review action items and assure timely response and follow up.
- Administer and organize STO activities such as employee communications, emergency response safety, municipal and community relations.
- Prepare managerial reporting for employee training including Learning Management System and Computer Based Training.
- Administration support of the safety apparel program and various regional initiatives.
A key member of our Central Operations Team, which includes one manager, three supervisors, and nineteen frontline employees.
Role encompasses a variety of essential tasks, including but not limited to:
- Time reporting and assistance
- Building and maintaining shift schedules for both compressor stations
- Coordinating and managing vacation calendars
- Expense reporting for all Central Ops employees
- Accounts payable support
- Office supplies are replenishment
- Coordinating with local Fire Departments to schedule recurring exercises
- Monitoring Blackline lone worker devices and providing support as required
- Updating overtime reporting
- Providing administrative support to Joint Health and Safety Committee
- Serving as the United Way Central Operations coordinator
- Distributing mail and updating contact lists
- Maintaining multiple STO SharePoint
- Support STO contingency planning
- Assisting with Business Continuity Planning and ERP reviews annually
- Processing purchase orders
- Local C55 support
- Creating correspondence and maintaining a library of presentations
- Coordinating and implementing special projects
- Maintaining confidential files
- Attending staff meetings and providing meeting minutes
**Qualifications**:
Please note: Successful applicants will be employees of Raise, working at Enbridge facilities with both Enbridge and contract employees.
ENBC
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