Office Services Concierge/Administrative Assistant

4 weeks ago

Halifax, Canada KPMG Canada Full time
Overview

At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

An enthusiastic and dedicated individual is required for an Office Services Concierge/Administrative Assistant at our Halifax office. The successful candidate will work in a professional environment providing support to the office, fulfilling catering requests and covering for reception, as directed by the Office Manager.

This is position is deemed to be essential and required to be performed in office.


What you will do
  • Coordinate meetings, including booking of meeting rooms through Outlook and electronic schedule management system
  • Arrange for required catering, reconfigure the layout of boardrooms and meeting rooms to accommodate meetings and events, and video conference requirements
  • Seek out new, cost-effective vendors to provide guests and colleagues with more catering options and value
  • Monitoring and maintaining supplies
  • Conduct daily spot checks of all meeting rooms, serveries and the Kafé to ensure that the office supply inventory is complete
  • Maintain and tidy coffee machines and serveries
  • Assist with our Conference Floor's A/V needs and provide A/V support to internal, client and external meetings (training provided)
  • Maintain and re-stock first-aid kits monthly
  • Assist with print jobs, scanning, etc
  • Back-up with coding invoices in payable system (Coupa)
  • Primary back-up to receptionist
  • Other administrative duties, as required

What you bring to the role
  • Excellent customer service and interpersonal skills
  • Professional attitude and approach are a prerequisite
  • Well-organized, capable of and interested in taking initiative
  • Ability to prioritize work and to work under pressure to meet strict deadlines
  • Discretion and the ability to handle confidential material appropriately
  • Basic A/V skills and/or a keen willingness to learn
  • Timely in responding to inquiries and requests and willingness to escalate where appropriate
  • Demonstrated initiative to resolve client issues where appropriate
  • Experience using the Microsoft suite of applications (Word, Excel, Adobe Acrobat and PowerPoint)
  • Knowledge of Microsoft Teams
  • Ability to work as a member of a team, as well as independently
  • Service and detail oriented, takes pride in completing tasks efficiently and effectively
  • Must be able to work with all levels of professional staff

Providing you with the support you need to be at your best


Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have the opportunity to request an adjustment or accommodation at any point throughout the recruitment process. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG's Employee Relations Service team by calling 1-888-466-4778.

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