Administrative Assistant

1 month ago

Ottawa Ontario HB, Montréal, Canada Aphasia Centre of Ottawa Part time

Part Time position: 7- 10 hours/week with opportunity for additional hours

Contract:

Reporting directly to the Executive Director, the Accounting Assistant will provide administrative support to an inter-disciplinary team and the Board of Directors of the Aphasia Centre of Ottawa (ACO).

The incumbent must demonstrate competencies in the following areas of core responsibilities:

Accounts Receivable

  • Maintain and update Accounts Receivable data in Sage Accounting
  • Produce and verify monthly statements.
  • Follow up on outstanding invoices for payments.
  • Maintain and update A/R data.
  • Process payments from clients (cheques and electronic transfers).
  • Reconcile record of on-line credit card payments with bank deposits
  • Manage and respond to clients’ inquiries regarding their invoices
  • Produce summary statements for clients at year end.

Maintain day to day accounting operations

  • Reconcile bank records to Centre’s General Ledger, correcting entries as necessary.
  • Make bank deposits, as required.
  • Prepare and process various event transactions e.g. fundraising events, public awareness campaigns
  • Reconcile donations to ACO made via CanadaHelps, United Way and other agencies with ACO bank record.
  • Input record of donations made directly to ACO into the CanadHelps Donor Management System.

Other duties

  • Provide administrative support to staff.
  • Assist Executive Director in preparing monthly and quarterly reports.
  • As directed by E.D. and as permitted by time constrains, perform other assigned duties
  • Protect confidentiality of all personal information

Qualifications:

Education:

  • A combination of education & experience may be considered as equivalency.

Experience:

  • 1 year of experience in accounting and bookkeeping
  • Experience in use of Sage accounting software/equivalent e.g. QuickBooks
  • Proficiency in use of Excel, MS Word, Outlook
  • Experience in customer service
  • Knowledge of a client database/information system

Language Requirements:

  • Writing skills in English

Personal Suitability:

  • Willing and able to learn essential skills to support communication with persons with aphasia.
  • Appreciation of the vulnerability of clients and need to exercise initiative, tact, judgment, and discretion in upholding the Centre’s philosophy of care.
  • Maintain confidentiality.
  • Detail oriented, reliable, accountable, accurate
  • Excellent time management and organizational skills.
  • Capacity to work both independently and in a small team environment.
  • Current Vulnerable Sector check

Other Assets:

  • Ability to communicate in other languages.
  • CPR and Basic First Aid certification

The Aphasia Centre of Ottawa follows a practice of non-discrimination, diversity and inclusion. We wish to thank all applicants for their interest, however, only those selected for an interview will be contacted.

START DATE: 18/09/2023

Let us know if you are interested in this position. Complete this short form and we will follow up with you promptly.

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