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Office Manager

1 month ago

North York Ontario, Toronto, Canada Agilus Work Solutions Full time

Are you a dynamic professional passionate about office operations? In this pivotal role, you'll ensure smooth operations while supporting our leadership team

Agilus is recruiting for an Office Manager in the biometrics sector in North York, Ontario.


A typical day:

  • Office Space Management: Oversee the upkeep of the office environment by coordinating with maintenance teams and the landlord. Maintain a clean and organized kitchen, and manage the ordering of office supplies.
  • Executive Calendar Management: Schedule and coordinate appointments for three executives. Travel Arrangements: Organize and book travel arrangements (domestic and international) as needed.
  • Vendor and Supplier Relations: Handle negotiations and manage relationships with vendors and suppliers.
  • Meeting Documentation: Take and distribute minutes during meetings.
  • Manage building operations and maintenance, including coordinating with vendors, overseeing facility repairs, ensuring the office environment meets health and safety standards, and addressing any building-related issues or concerns.
  • Event Planning: Organize and coordinate high level corporate office events
  • Administrative Support: Provide administrative assistance to the office team, including data entry, filing, presentation creation, and expense report preparation.
  • Oversee the implementation of health and safety policies within the office, ensuring compliance with local regulations, conducting regular safety audits, and coordinating training sessions to promote a safe work environment.


You bring:

  • Must have experience in conducting health and safety audits and implementing safety protocols within an office environment; certification in health and safety is a significant asset.
  • 10-15 years of experience in an office management role within a corporate environment. Post-secondary education is highly preferred.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Valid driver’s license and access to a personal vehicle.
  • Must have experience collaborating with global or international teams and demonstrate strong presentation skills to effectively communicate ideas and updates to diverse audiences.
  • Experience in coordinating travel arrangements for both domestic and international trips, including booking flights, accommodations, and ground transportation, as well as managing itineraries and ensuring compliance with travel policies.
  • Excellent communication skills, both written and verbal. Attention to detail with strong proofreading and editing abilities.
  • Proven experience in planning, arranging, and coordinating high-level corporate events, including conferences, meetings, and client-facing functions, with a focus on attention to detail, budgeting, vendor management, and seamless event execution.


Total rewards:

  • Annual Salary up to $80,000 (based on candidate's experience)
  • 5-10% bonus of overall personal and company performance metrics.
  • Mileage Reimbursement
  • Full Benefits
  • 3 weeks of vacation
  • Opportunities for career growth and development
  • Free onsite parking
  • Opportunity to work for a company at the forefront of technology and innovation.