Administrative Assistant

2 weeks ago

North York Ontario, Toronto, Canada Peak Associates Limited Full time

Our client is a leading Real Estate firm located in North York, and is seeking an enthusiastic and highly organized Administrative Assistant.


Please note that this role works full-time onsite in the office. Standard hours are M-F from 8:30am-5pm.


Responsibilities:

The specific duties and responsibilities for this position include but are not limited to the following:


  • General Administrative support to Team and department
  • Reception back-up for lunch, appointments, vacation, etc.
  • Boardroom management including booking boardrooms, setting up for meetings and zooms on boardroom TVs, booking boardrooms on other floors when required, cleaning boardrooms after meetings, ordering any catering for meetings or internal events, greeting guests and providing beverages to guests as needed
  • Work collaboratively with other team members and provide back-up support due to vacation, appointments or illness
  • Managing and receiving couriers and deliveries, coordinating incoming and outgoing couriers with reception, sending out couriers, preparing packages, envelopes, labels for couriers (United Messenger, FedEx & DHL)
  • Distributing daily mail and deliveries
  • Manage office and kitchen supplies; ordering and maintaining stock of both as required
  • Managing petty cash, ordering kitchen/grocery/supplies for delivery for the office as needed
  • Printing, scanning, filling paper and toner in printers, document naming, preparing and flagging signature documents & reference material
  • Basic IT support where required; coordinating with IT department, WiFi modems, printer paper and toner filling, help Executives resolve IT issues, printer management and service
  • Other clerical duties as needed - filing, labels, assist in general as needed
  • Errands as required; depositing cheques, picking up food or office items, etc.
  • Research and sourcing new items for purchase.
  • Other tasks as requested



Desired Qualifications & Skills:

  • Previous experience in an office environment would be preferred.
  • Excellent organizational skills with the ability to multi-task and prioritize work;
  • Ability to learn new roles and complete tasks with accuracy;
  • A “can do” attitude and willingness to step in and help whenever needed;
  • Self-starter who has experience working without constant supervision;
  • Customer service experience will be an asset in this role;
  • Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;
  • Proficient in Excel, MS Word and PowerPoint.

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