Office Manager

4 weeks ago

Calgary Alberta, Calgary region, Canada Omnigence Asset Management Full time

About Our Company: Omnigence Asset Management is a team of General Partners that manage a series of alternative funds focused on finding unique sources of returns across a broad spectrum of strategies. Core team members have been investing together since 2007 with a track record of generating returns for both institutional and retail investors.

Position Overview: The Office Manager is responsible for ensuring a smoothly run office environment, contributing to the overall efficiency and effectiveness of the organization. The ideal candidate will have experience in administration, particularly in office management or executive assistance, and will excel in a fast-paced, dynamic setting.

The successful candidate will demonstrate a proactive approach to day-to-day duties, with a strong emphasis on attention to detail and excellent organizational abilities. This role requires outstanding time management skills, the ability to prioritize tasks effectively, and the capacity to manage multiple responsibilities. Key responsibilities include overseeing administrative operations, coordinating office activities, and supporting staff to maintain a productive and organized workplace.

Responsibilities:

  • Serve as the primary contact for visitors, offering a warm reception and directing them to appropriate office personnel
  • Regular maintenance of common spaces such as kitchens, sitting area, board rooms, supply rooms and photocopiers
  • Regular ordering of supplies, snacks and beverages for the office
  • Managing office-wide and special meeting lunch orders
  • Depositing cheques and/or making trips to post office or supply stores when required
  • Utilize Microsoft Office applications (Excel, Word, PowerPoint) to produce high-quality documents, reports, and presentations
  • Plan and manage all details for company events and internal meetings
  • Arrange travel itineraries for senior management when requested
  • Maintain relationships with vendors and oversee contracts for office-related services
  • Communicate with external service providers to ensure smooth delivery of services like building management, cleaning, catering, and security
  • Manage partner expense reports
  • Handle basic data entry for investment administration and accounting

· Respond to investor queries and disseminate investor communications as required

· Maintain investor general correspondence, whether by mail or e-mail

· Assistance with other ad hoc projects as required

Qualifications:

  • A minimum of 5 years’ experience in a similar role
  • Post secondary education in business administration or related field required
  • Bachelor’s degree in business administration an asset
  • Demonstrated experience in office management, executive assistance, or a similar administrative role
  • Expertise in Microsoft Office suite
  • Experience in event planning and travel management
  • Strong communication skills with a professional demeanor to interact with staff and visitors at all levels

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